Accounts Payable Administrator

Job Description

Title: Accounts Payable Administrator, Emeis Ireland

Location: Citywest Head Office

Reporting to: Senior Accounts Payable Administrator

Principal Objective of Position:

The Accounts Payable administrator will form part of the wider group finance team and will report into the Senior Accounts Payable Administrator. The role will be responsible for overseeing all AP functions for the HQ office and a selection of nursing home facilities.

Key Responsibilities:

Key responsibilities include, but are not limited to, the following:

1. Accounts Payable

- Ensure all invoices are processed and paid in a timely manner

- Ensure that all invoices are matched to purchase orders and receipts, and escalate discrepancies as needed.

- Assist with the preparation and approval of payment batches for vendors.

- Assist with preparation of accruals and prepayments

- Ensure all invoices are in line with terms and conditions per contracts

- Reconciliation of monthly statements from suppliers to the nominal ledgers

- Support the financial function with monthly reporting (i.e. preparation of supplier reconciliations, implementing reconciliation tracker tools, providing oversight of unpaid invoices to be accrued, etc), year end audit and group reporting

- Support with KPI tracking process to monitor performance of the AP function (e.g. number of invoices paid late, time taken to approve invoices, penalties for late payments, etc)

- Ensure proper records of accounts is maintained

- Support the standardisation of efficiencies and create internal templates to be used by the organisation

- Provide input on how the new ERP system can streamline and improve AP processes.

- Ensure good working relationships with suppliers are maintained

- Ensure that policies and procedures are followed

2. General

- Support the Head of Finance on ad hoc projects as and when required.

- Perform role in line with all Group policies and procedures

Education & Experience:

· Previous experience working in AP environment a preference

· Proven ability to manage and work as part of a team

· Experience of Navision an advantage

· Proficient with Microsoft products including Excel

Core Competencies:

· Excellent attention to detail, with an ability and willingness to work in the detail and take a-hands’ on approach.

· Excellent interpersonal, communication, time management and presentation skills,

· Positive, can-do attitude, displaying a high level of commitment & motivation.

· Demonstrates a desire to grow and undertake additional responsibility.

· Highly organised and ability to adapt to quickly changing priorities.

· Demonstrates articulate and professional communication style across all levels of the organisation.

· Demonstrates high levels of personal and professional standards.

· Ability to build strong business relationships.

INDH

Job Types: Full-time, Permanent

Benefits:

• Company events
• Employee assistance program
• On-site parking

Ability to commute/relocate:

• Citywest Business Campus, Dublin 24, CO. Dublin: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

• Do you hold EU citizen?

Work authorisation:

• Ireland (preferred)

Work Location: In person