Chief of Staff

Overview

Provide full organizational and administrative support to FOBO Europe GM

Responsibilities

• Organizes daily agenda, schedules and maintains calendar of appointments and travel itineraries
• Organizes business activities / events / meetings for FOBO GM and Europe FOBO Leadership Team
• Supports FOBO Europe GM with regular meeting preparation and follow up: reviewing upcoming meetings for the week to ensure GM has all of the information needed, sending out agendas or documents to meeting attendees, and taking follow-up notes on key decision and actions as necessary.
• Supports Capability and Governance regular processes / activities.
• Partners with FOBO Leads: Finance, Strategy, HR, Business Development and Governance on regular preparation of meetings and presentations.
• Communicates between departments and stakeholders preparing the agenda for various meetings
• Supports organization of corporate and functional events and meetings both on-site and off-site
• Manages procurement procedures for the executive for a range of services and goods
• Prepares special reports and presentations and gathers routine periodic data
• Maintains small databases of addresses, contacts, etc.
• Helps develop processes, protocols, and cadences to support optimal collaboration, alignment, knowledge sharing, and decision-making amongst FOBO Europe team.
• Arranging flight reservations, transfer, and accommodation and for PepsiCo’s guests if required
• Prepare expense reports and ensure proper documentation.
  
  

Qualifications

• Minimum 5 years’ experience in a similar role in international environment
• Excellent command of English
• Excellent writing and powerpoint skills
• Excellent communication skills and ability to interact with various stakeholders internally and externally
• Determined, persistent, responsible, highly ethical and well-organized skills
• Successful in establishing and maintaining excellent relations with internal and external partners
• Exceptional in taking initiatives and problem solving
• Strong program/project management skills
• Able to prepare high quality presentations
• Experience working in SAP is an advantage
• University graduate