About the job:
As a Document Controller at Ethos, you will play a key role in supporting our project teams by managing and maintaining high-quality documentation standards. You will work closely with engineers and project leads to ensure all technical documents, drawings, and reports are accurately reviewed, stored, and issued in line with Ethos protocols.
About you:
- Must be based in Ireland to be considered for this position
- Minimum of 1 years experience in a similar role
- Strong communication, presentation, and organisational skills
- Capable of taking on project tasks with guidance from senior staff
- Able to multi-task across projects for reviews and feedback
- Good time management skills & ability to meet deadlines
- Excellent IT skills
- Motivated and flexible approach
- Attention to detail
- Strong ability to collaborate and work as part of a high-performance team
- Fluency in English
Your day-to-day activities:
- Provide document control support across all Ethos project teams.
- Review and proof technical documentation prior to client issuance.
- Ensure accuracy, consistency, and quality of project reports and deliverables.
- Archive, store, and retrieve project documentation efficiently.
- Maintain and update document registers and logs.
- Contribute to the development and improvement of document management procedures.
- Conduct QA reviews of drawings, specifications, calculations, and reports.
- Collate and format documents for internal and external use.
- Support Quality Assurance initiatives across Ethos.
- Ensure project folders and documentation align with Ethos standards.
- Perform administrative tasks including formatting and editing specifications and reports.
- Communicate professionally and always maintain confidentiality.
Key Knowledge:
- Proficient in Microsoft Office Suite (Excel, Word, Outlook, SharePoint).
- Experience with web-based document management systems.
- Familiarity with Autodesk Construction Cloud (ACC) and Bluebeam.
- Strong digital literacy and adaptability to new software tools.
Benefits:
- Flexible working times
- 20 Days holidays up to 25 days
- Pension Scheme
- Working travel out-of-pocket expenses
- Travel tax scheme or bike-to-work scheme
- Regular training/mentoring / further college support
- Support for Chartership
- Subsidised Health Insurance Allowance
- A Professional Subscription Fee paid by the company
- Paid Statutory Leaves
- Healthcare check-ups and flu vaccinations
- Gym / Fitness membership
- Heavily subsidised social committee (5 a side, golf society, climbing club and regular social events)
At Ethos, we offer free Fridays every second Friday as a perk! Apply today and take the first step towards a healthier work-life balance!
Our vision is to: “Be the company people want to work for, and with”
Our values differentiate and focus us every day to be EPIC - for our people and our customers.