PURPOSE
Play a key role in fulfilling the objectives of the Postgraduate Training Department and to support the Dean of Education and Clinical Leads in the department in managing the operations and administration of the College Postgraduate Training Department.
OBJECTIVE
To support the Examinations & Recruitment Manager in coordinating and managing the efficient and effective delivery of clinical examinations and recruitment processes. To assist the Chief Examiner and department Manager in developing and enhancing the processes, structure and delivery of the College’s clinical examination.
KEY RESPONSIBILITIES
The successful candidate will be responsible for the coordination, delivery and development of the clinical examination, recruitment processes and any other processes relating to postgraduate training where appropriate.
· Liaising with the Examinations & Recruitment Manager and Chief Examiner in developing and enhancing the processes, structure and delivery of the College’s clinical examination.
· Liaising with the Examinations & Recruitment Manager, Operations Manager and Dean of Education in developing and enhancing the processes, structure and delivery of the College’s recruitment process.
· Manage the clinical examination and recruitment processes, ensuring there is effective planning and communication throughout the process.
· Manage all communications effectively with Trainees, Examiners, Exam Sub-Committee Members, Appeal Panel Members, Interview Panel Members, Vice-Deans, HSE and Medical Personnel etc.
· Ensure appropriate and effective communication with all external stakeholders and respond in a timely manner to all queries.
· Manage the maintenance and development of the College online marking software, learning management systems and digital media platforms relevant to the role.
· Ensure all process and procedural documentation relating to the role is maintained and updated regularly.
· Manage risk register for examinations and implement continuous quality improvement initiatives as appropriate.
· Maintain relevant training records, including minutes / meeting notes and ensure correct and up to date information is available for internal and external stakeholder reports. Contribute to department reporting.
· Work with the department manager / other team members in the department on other workstreams / projects as they arise.
PERSON SPECIFICATION
Essential Skills
· At least 3 years’ experience in a postgraduate training / medical environment.
· Qualification or experience in delivering quality improvement initiatives.
· Educated to degree level standard or equivalent.
· Self-starter with high motivation, flexibility and the ability to offer a results-oriented approach with high levels of drive, commitment and enthusiasm.
· Ability to work with minimal direction.
· Strong attention to detail.
· Experience of working both in a team and on own initiative, flexibility is essential.
· Excellent oral/written communication skills and interpersonal skills.
· Strong communication and interpersonal skills combined with sound judgment are required to facilitate work with a wide range of individuals and groups.
· Outstanding organisational, prioritization and multi-tasking skills with a proven ability to work under pressure to achieve goals within agreed timeframes.
· Evidence of managing own workload and involvement in projects.
· Strong IT capability, proficiency in Microsoft Office, SharePoint, Office365, Copilot
Desirable Skills
· Experience with Learning Management Systems, and digital media platforms.
Employment at the College of Psychiatrists of Ireland
· The College is an equal opportunities employer.
· 35 hour working week – The College is currently operating a hybrid model of working from home and in office working
· Minimum annual remuneration - €39,000
· 20 days annual leave per year plus bank holidays and Christmas closure period.
More information about the College is available on the website: www.irishpsychiatry.ie
To apply for this role please send a CV and cover letter with details of your relevant experience and suitability for the role to Ms Kellie Myers, Operations Manager, Postgraduate Training at the College, email: kmyers@irishpsychiatry.ie
Job Type: Full-time
Expected hours: 35 per week
Benefits:
- Company pension
- Sick pay
Application question(s):
- Can you relocate to Dublin? In office working is required as part of a hybrid model of working from home and in office.
Work Location: Hybrid remote in Southside, Dublin, CO. Dublin