The People Operations Executive supports the effective delivery of HR services, with a primary focus on HR operations including employee lifecycle processes, compliance, and HR systems. The role also contributes to talent and organisational development initiatives, while serving as a key point of contact for day-to-day HR queries. This is a hands-on, generalist role with strong opportunities for development across all areas of HR.

The closing date for applications is 7th July 2025. Recruitment & Talent

• Support the full recruitment cycle: screen applications, coordinate interviews and assessments, compile panel feedback, and manage candidate communications.
• Draft contracts and assist with job descriptions, assessment tools, and reference checks.
• Maintain the recruitment tracker on HRIS and ensure timely updates to internal systems and communications (e.g. starters, movers, leavers on Fount).
• Lead on assigned recruitment campaigns and support the Senior Talent Executive as needed.

HR Operations & Administration

• Manage new starter and leaver processes, including system checklists and onboarding coordination.
• Track key milestones such as probation, contract renewals, and performance reviews, ensuring timely follow-up.
• Draft HR letters, manage purchase orders and invoices, and support staff events and internal communications.
• Ensure accurate and up-to-date HR system records, support data analysis and reporting.
• Oversee TY Programme 

Learning & Development

• Administer training activities: schedule sessions, track attendance, manage materials, and liaise with trainers.
• Maintain L&D records and support the rollout and administration of the new Learning Management System (LMS).
• Assist in performance management cycles, collating data and issuing reminders.

Employee Relations & Wellbeing

• Act as a first point of contact for employee queries related to ER and wellbeing.
• Liaise with external health and wellbeing partners and promote internal initiatives to support a positive work environment.

This list is not exhaustive but reflects the nature of the duties related to this role. Due to the changing business needs this role and its responsibilities is subject to change over time.


Qualifications

• Third-level qualification required
• HR qualification desirable

Experience & Knowledge

• 2+ years' experience in a HR generalist or admin role (preferred)
• Knowledge of core HR processes, systems, and compliance
• Experience in recruitment and L&D support
• Strong digital skills; confident with data and Excel

Competencies

• Strong internal service mindset
• Clear, professional communicator
• Highly organised with attention to detail
• Tech-savvy and adaptable
• Self-starter with a proactive, problem-solving approach

Personal characteristics

• Dependable, consistent, and quality-focused
• Energetic, engaged, and collaborative
• Listens well and responds thoughtfully
• Flexible and open to change

Ibec Core Competencies
 
Bias towards action

• Collaborative – work together as ‘one Ibec’.
• Dynamic – approach initiatives with careful planning, energy, drive, and resilience.
• Decisive – make clear, well-informed decisions.

 
Member and Customer Focus

• Agile and Adaptive – embrace change and be adaptive to members’ needs and in ambitious situations.
• Creative and Innovative – not afraid of dynamic thinking in finding solutions.
• Curious and Critical Thinking – open minded and proactive in gathering data in developing opinions.

 
Drive and Personal Leadership

• Ambitious – driven and can take responsible risks.
• Accountable – committed to highest standards and takes ownership of actions.
• Continuous Improvement – proactive on personal and professional development

Ibec is an equal opportunity employer and is committed to providing reasonable accommodations for potential and existing employees with a disability. Should you wish to request a reasonable accommodation please email Kenny at Kenneth.kelly@ibec.ie