Regional Coordinator

Job Description

To deliver a high standard of facilities service across multiple sites within the region, ensuring operational excellence, compliance, and a positive workplace experience for all occupants.

Job Responsibilities

• Maintain a safe working environment for visitors and staff who work within the building by implementing regular inspections and walk throughs of the premises and identifying any potential issues for action.
  Ensure that all contractors are carrying out their maintenance in accordance with the criteria detailed in the Planned Preventive Maintenance Schedule, in the Dublin office and regional offices.
  Co-ordinate all reactive tasks are booked, communicated and completed in a timely manner
  Manage and issue work permits for all works being carried out on site. Complete meeting rooms configurations when required
  Supervise and co-ordinate third party contractors attending site and inspect works after
  Ensure the fabric and finish of the overall building is accurately maintained and in good condition
  Meeting room setup Support office relocation moves and office re-layouts.
  Complete morning check in with cleaning manager and Facilities Manager, assist where required with stock control and ordering.
  Manage day to day issues as they arise in a professional and prompt manner by adhering to either the clients service level agreement or expectancy.
  Provide support and updates to the Client’s Liaison when required on all relevant issues that arise on the premises.
  Ensure that operational standards at the building meets the clients’ requirements.
  To be vigilant to any Health, Safety and Welfare risks in the development and bring any concerns to the attention to the Client.
  Assist Cleaning Manager in the arrangements for additional cleans after functions and conferences training that maybe held on the client’s premises
  Liaise with the Senior FM Manager, clients and all staff working at the building.
  Ensure that all compliance services for the premises take place and are recorded for insurance requirements.
  Ensure any sustainability programs or procedures by either the client or the company are implemented.

Qualifications

• Fluent English.
• At least 3 years’ experience in corporate or similar environments.
• Strong communication and organizational skills
• Energetic and motivated individual
• Able to use own initiative
• Candidate must have a positive outlook and be a keen problem solver
• Good MS Excel, Word and Outlook Skills
• A team player with excellent attention to detail