Senior Project Assistant, AAATP, HQ - Maternity Cover

w2025_tbc

Position Title: Senior Project Assistant - Maternity Cover, Assistance with the Administration of Applications for Temporary Protection (AAATP)

Duty Station: Dublin, Ireland

Classification: General Service

Type of Appointment: Special Short-Term Ungraded, Until 31.01.26 with possibility of extension

Estimated Start Date: September, 2025

Closing Date: 08.09.2025

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:
Under the overall supervision of the Chief of Mission and the direct supervision of Head of IBG Unit, the incumbent will be based in Dublin and will be accountable for the day-to-day implementation and monitoring of the “Assistance with the administration of applications for Temporary Protection in Ireland” project in Dublin and other duty stations in Ireland, providing efficient operational and administrative assistance related to the implementation of the project.

Core Functions / Responsibilities:

• Independently lead and coordinate the implementation of the project; monitor implementation of the activities to ensure work is proceeding according to established plans; analyse implementation difficulties and make recommendations for adjusting implementation modalities and work plans to best reflect changing environment on the field.
• Regularly research, follow-up, compile, analyse and present information/data on national, regional and international developments, reports, legislation and other relevant documentation, highlighting noteworthy issues for the consideration of appropriate parties.
• Monitor budget expenditures; verify availability of funds and maintain a proper record of approved project budgets and their revisions.
• Coordinate and monitor the financial, administrative and technical aspects of the project in line with IOM policies and donor requirements.
• Plan, coordinate and conduct capacity building workshops for relevant internal and external parties.
• Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
• Coordinate the preparation of correspondence, briefing notes, presentations, narrative and financial reports; ensure status reports are prepared and submitted in a timely manner.
• Identify and document good practices and lessons learned; contribute to the development of Standard Operations Procedures (SOP), policies and concept papers and support the development of new projects.
• Supervise and provide guidance and training to reporting staff.
• Perform other related duties as assigned.

Required Qualifications and Experience:

Education:

• High School diploma with seven years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with five years of relevant professional experience.

Experience:

• Proven experience in a similar settings & capacity.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
• Deep knowledge and understanding of the application of the Temporary Protection in Ireland and in the European Member States according to the Council Implementing Decision (EU) 2022/382 of 04.03.22, based on Directive 2001/55/EC).
• Knowledge and understanding of theories, concepts and approaches relevant to migration issues in Ireland is required.
• Knowledge and understanding of the relevant Irish government authorities structuring and working is highly desirable.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Excellent knowledge of information technology and proficiency in Microsoft Office applications especially Excel, Word, PowerPoint.
• Prior work experience with UN Organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills:

• In depth knowledge of the legal and normative framework of International Protection and areas dealt with by the Organization
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.
• Demonstrated ability to maintain accuracy & confidentiality in performing responsibilities.
• Strong interpersonal & intercultural skills with an attention to detail.

Languages:

• For this position, fluency in English is required (oral and written).
• Any other IOM official language is an advantage.

Required Competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies - bahvioural indicators level2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an iformative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Competencies will be assessed during a competency-based interview.

Notes:

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
• IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Please note that only shortlisted candidates will be contacted for an interview, soon after the closing of the advertisement.

Posting period:

From 25.08.2025 – 08.09.2025

Job Type: Full-time

Pay: €3,700.00 per month

Benefits:

• Additional leave
• Free or subsidised travel
• Private dental insurance
• Private medical insurance
• Sick pay

Ability to commute/relocate:

• Dublin, CO. Dublin: reliably commute or plan to relocate before starting work (required)

Language:

• English (required)

Work authorisation:

• Ireland (required)

Work Location: In person