Accounts Payable Specialist - Grade IV

Accounts Payable Specialist - Grade IV

Principle Duties and Responsibilities:

• Recording, processing, and coding of supplier invoices to the hospital's chart of accounts with a high degree of accuracy and compliance.
• Resolve issues related to purchase orders, goods receipt mismatches, invoice discrepancies, and payment queries.
• supplier statements are reconciled monthly, with appropriate action points to resolve any discrepancies.
• Awareness of The Hospital's financial policies including : Statutory Withholding Tax (PWST), and procurement guidelines.
• Support external audits and internal financial reviews by preparing relevant AP reports and reconciliations.
• Development of relevant skills to improve efficiency in managing high invoice volumes.
• Active participant in collaborative thinking and positive working environment where staff are empowered to contribute to service improvements.
• Foster strong relationships with assigned suppliers, goods-in personnel, internal buyers, and other stakeholders to ensure efficient resolution of AP-related queries and disputes.
• Pro-active in escalations to address vendor and departmental concerns.
• Maintain effective communication with internal and external stakeholders, ensuring transparency and adherence to financial governance standards.
• A key stakeholder in process improvements, including the adoption of technological advancements, to improve invoice processing times and reduce errors.
• Follow agreed AP procedures that align with national standards, HSE guidelines, and procurement regulations.
• Utilize and optimize the hospital's financial systems, including Advanced Business Solutions' software: eFinancials, and PIM.
• Maintain proficiency in Microsoft Excel, Outlook, and Teams and communicate effectively.
• Support system upgrades, testing, and troubleshooting to ensure minimal disruption to AP processes.
• Ensure adherence to Health and Safety legislation, national policies, and data protection protocols.

Criteria:

• Experience in an Accounts Payable role in a complex, high-volume environment.

Desirable Criteria

• Experience in a healthcare setting or public sector environment.
• Knowledge of healthcare regulations and compliance is desirable.
• Familiarity with HSE financial regulations, purchase-to-pay procedures, and procurement guidelines.
• Experience in leading technology/process transitions within an AP function.

Closing date: Friday 1st August 2025, 1pm

The MUH reserve the right to create a panel for this post from which permanent, fixed term and specified purpose vacancies of a full or part time duration may be filled.