Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website: www.turnerandtownsend.com
Job Description
The Assistant Contract Administrator assists the project team with the administration of Contracts during the construction phase and the early operational phases. The role holder assists with the administration of the Consultancy and Advisor Contracts. The Assistant Contract Administrator is responsible for maintaining the contract manual and procedures related to changes, claims, organising meetings, facilitating communication, and ensuring issues are addressed or reported to the relevant parties. The role holder organises files and documents, helps with the financial management processes, and keeps track of risks and their potential impacts. The Assistant Contract Administrator supports with the identification and implementation of contract administration systems (e.g. CEMAR) during the procurement process.
Principal Accountabilities
- Assist in the preparation of contracts, amendments, and other related documents.
- Maintain the contract manual and procedures related to changes / claims.
- Organise and manage files and documents efficiently.
- Facilitate communication between relevant parties to ensure issues are addressed promptly.
- Organise and coordinate meetings related to contract administration.
- Assist with financial management processes, including tracking expenditures and budget compliance.
- Monitor project costs, prepare progress claims, and manage invoices.
- Support the implementation of contract administration systems (e.g. CEMAR) during the procurement process.
- Maintain communication records, manage email correspondence, and prepare reports.
- Support the Contract Commercial manager with administrative tasks, including scheduling meetings and taking minutes.
- Ensure that any issues or concerns are reported to the relevant parties in a timely manner.
- Monitor and keep track of risks and their potential impacts on the project.
- Perform additional tasks, activities or other duties as may be required or assigned as part of the role.
Qualifications
- Minimum Level 8 degree (or equivalent) in relevant subject area e.g., engineering, supply chain, procurement, quantity surveying, business, or related disciple.
- MSc or equivalent in a related discipline would be advantageous.
Experience
- 1 to 5 years’ experience in contract administration and a proven track record of conducting contract administration activities in high value metro rail projects or projects of a similar scale / complexity.
- A proven track record supporting commercial agreements and legal awareness of contract risks, including experience of commercial principles including supplies, services and framework agreements.
- Tangible experience in technical activities, processes, policies and standards.
- Experience of dealing with a range of stakeholders at all levels across the organisation influencing the improvement of process and providing guidance to support project delivery and reporting.
- Working knowledge of NEC and Public Works Contracts
Skills
- Ability to support and coordinate contractor relationships, assisting both executive and operational teams.
- Ability to assist with the management of technical outputs to help improve efficiency.
- Excellent verbal and written communication skills to facilitate clear and consistent dialogue between all parties involved.
- Ability to support and collaborate to achieve high-quality service outcomes.
- Understanding of the design and delivery requirements of technically complex projects in the architectural / engineering / construction sectors.
- Knowledge of quality management and process improvement practices and systems is desirable, preferably within the construction sector.
Additional Information
What we offer you:
- Full time
- Competitive remuneration and attractive range of benefits
- 8% Pension
- 25 days Annual leave (23 days + 2 company days)
- Opportunity to work on impactful and innovative projects
- Career development opportunities both in Ireland and globally
- Opportunity to work with a diverse group of talented and collaborative colleagues
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
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SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
