This position is for a Community Employment Scheme in Galway City.
To qualify for a CE Scheme you generally must be aged between 21-55 and be unemployed for 12 months AND you must also be in receipt of a qualifying Social Welfare Payment during that time, or 9 months if Ukrainian. You may also be eligible if you are a Qualified Adult on Jobseeker’s Allowance.
This is a developmental opportunity, no experience necessary. Accredited training will be provided to support your career.
General duties
- Getting familiar with organisation’s policies and procedures, data protection guidelines and Health and Safety Statement
- Learning about the Youth Work Ireland Galway mission, activities, projects and programmes
- Maintaining confidentiality about the young persons’ and employees’ personal and other sensitive information
- Keeping work areas safe according to the requirements of Youth Work Ireland Galway Health and Safety Statement and policy
- Attending mandatory and job related trainings
- Ensuring the organisation’s resources are used judiciously and avoiding resource wastage
- Ensuring the time sheets are filled daily
Administrative Assistant duties
Financial support
- Processing and preparing invoices for payment
- Preparing Revenue Enhanced Revenue reports
- Entering invoices and staff expenses into the accounts system
- Scanning invoices and staff expenses into the accounts system
- Reconciling utility bills
- Dealing with staff and volunteer expense records and expense reimbursement
Insurance support
- Dealing with insurance for the whole organisation
- Dealing with youth club insurance
Garda Vetting
- Process Garda Vetting applications
- Managing staff Garda Vetting expiry dates and re-vetting as and when required
Office Inventory management
- Managing office stationery supplies, ensuring value for money by checking the best prices, placing orders, taking deliveries, checking delivery dockets and invoices
- Maintaining office inventory records
- Maintaining mobile phone inventory records
Other duties
- Shredding and recycling
- Meeting and greeting visitors cordially and professionally, answering their queries and providing visitors with information about the organisation and its activities
- Performing other relevant work duties as necessary
Necessary skills
- Confidentiality and courtesy in dealing with young people, staff, volunteers and visitors
- Basic IT skills – internet, e-mail, file management, copying, scanning, printing
- Basic Word processing, Excel and typing
Other requirements: Garda vetting is required for this position.
Job Type: Part-time
Pay: From €271.50 per year
Application question(s):
- Have you been Resident in Ireland and Unemployed for 12 months (9 months if Ukrainian)?
Licence/Certification:
- Social Welfare Payment (see Job Description) (required)
Work authorisation:
- Ireland (required)
Work Location: In person
Application deadline: 05/09/2025
