Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website: www.turnerandtownsend.com
Job Description
The Contract Administrator Support is responsible for providing support to the Commercial Administration Lead regarding the management and administration of contracts. The role holder is responsible for the day-to-day administrative tasks related to contract management, including drafting, reviewing and managing contracts. The Contract Administrator Support ensures all contracts comply with legal and organisational guidelines. The role holder prepares and organises contract related documents, maintains record and supports contract negotiations.
Principal Accountabilities
- Assist in drafting, reviewing, and finalising of all contracts, ensuring that all terms and conditions are clear and comply with polices and legal requirements.
- Maintain organised and up-to-date records of all contracts and related documents, ensuring that all contract documentation is stored securely and is easily accessible.
- Identify, assess, and mitigate risks associated with contract administration.
- Serve as a point of contact for internal and external stakeholders regarding contract-related inquiries.
- Update and maintain the contract management system with accurate and current information.
- Communicate contract terms and conditions to internal and external parties.
- Track contract milestones, deadlines, and renewals.
- Generate reports on contract status and performance, providing support during contract negotiations.
- Manage contract-related data, including contract management software or databases.
- Assist with invoicing, payment processing, and other financial tasks related to contracts.
- Prepare reports on contract status, performance, and compliance.
- Support communication and collaboration with vendors and suppliers.
- Perform additional tasks, activities or other duties as may be required or assigned as part of the role.
Experience, Skills and Qualifications
- 1 to 5 years’ experience in a contract administration support role in a high value rail projects or projects of a similar scale / complexity.
- Experience in assisting with the drafting, reviewing, and administration of commercial contracts.
- Experience dealing with a range of stakeholders at all levels across the organisation.
Skills
- Good influencing skills to manage and motivate teams in support of delivery of high risk, value and complex project and programmes.
- Ability to coordinate and organise multiple sources of reporting inputs / performance data and deliver project / programme reports as required.
- An ability to work effectively in a team environment.
- Excellent verbal and written communication skills to facilitate clear and consistent dialogue between all parties involved.
- Ability to govern and drive outcomes to ensure high quality service.
- Comprehensive knowledge of cost management principles, methods, techniques and tools, including the standard method of measurement.
Qualifications
Formal Education Qualifications
- C Eng / BEng / BA / BSc cost management, quantity surveying, estimating management or in a related discipline.
Practicing / Training / Compliance Certification (Desirable but not essential)
- SCSI / RICS, CIOB, IEI or similar, CIArb
Additional Information
What we offer you:
- Full time
- Competitive remuneration and attractive range of benefits
- 8% Pension
- 25 days Annual leave (23 days + 2 company days)
- Opportunity to work on impactful and innovative projects
- Career development opportunities both in Ireland and globally
- Opportunity to work with a diverse group of talented and collaborative colleagues
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
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SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
