Locumotion is a Doctor-led Medical Recruitment agency in Ireland, placing GP Doctors for over 20 years. We are the dedicated recruiter of full-time, part-time, and locum GP Doctors for the Centric Health, Primary Care Services, Out of Hours and Corporate Medical services, and the Health Service Executive.
Title: Administrator
Contract: Permanent Full-Time
Hours: 37.5 hours per week
Working Pattern: Monday to Friday 09:00 am to 5:30 pm
Start Date: as soon as possible
Location: 7th Floor, RSA House, Dundrum Town Centre, Sandyford Rd, Dublin, D16 FC92
Benefits of working with Locumotion:
Pension: The company will match a 5% employee contribution every month.
Access to our Employee Assistance Programme to speak to an independent trusted advisor regarding any personal issues or challenges.
Sick Leave: Upon completion of your probation, the Company will pay a basic salary totalling a maximum of 2 weeks of your contracted hours.
GP Visits: All Locumotion employees plus immediate family are eligible for discounted GP visits, in our Centric Health Practices.
Birthday Day Off
Maternity Leave
Paternity Leave
Flexible working
Purpose of the position:
To support the GP recruitment team - arranging interviews, compliance, intercompany payroll support, and onboarding support.
Key Roles and Responsibilities:
Payroll
Management of differing levels of payroll service from PAYE, LLC, and payroll bureau service with doctors as well as internal and external customers.
Responsible for the collection of timesheets and ensuring the correct approval process has been adhered to.
Deal with payroll-related queries e.g. payments, timesheets, emergency tax.
Billing:
Monthly billing reconciliation
Ensure Locum and Contract placements have been confirmed on the database, ensuring the correct date range & rates are applied, for billing.
Any unconfirmed shifts are verified and cancelled or confirmed where appropriate.
Compliance:
Ensure all new and active (currently working) doctors have the correct and necessary paperwork on file, as per compliance criteria.
Reference gathering and verification.
Interview scheduling.
Gathering all compliance and qualification documentation.
Assisting GP visa applications.
Garda Vetting liaison officer - GV submissions.
Immigration liaison officer - AWS & permit submissions.
Onboarding - clinical and computer induction coordination.
Maintain the Locumotion database with up to date with all paperwork received.
Monthly audits to ensure doctors remain compliant and are working within their permissions i.e. medical indemnity allowance.
Customer Registration - receipt of terms of business.
Compliance reports for doctors and customers.
Other Duties
Distributing of posts to doctors.
Supporting lead generation using LinkedIn recruiter
Other administrative tasks as deemed appropriate by the General Manager.
Position Requirements:
Excellent attention to detail.
Strong Excel skills, Word, Access, and Outlook.
Ability to work to deadlines.
Excellent communication and customer service capabilities.
Excellent Administration & Organisational skills.
Flexibility
Willingness to be a team player and an ability to work on own initiative.
As the role evolves, you may be required to take on additional administrative duties that align with the needs of the business. We are looking for a candidate who can adjust to the growing requirements of the position and contribute positively to the overall efficiency of the practice.
As a GP Administrator, you will provide essential administrative support to ensure the smooth running of the business. Given the evolving nature of this position, additional administrative responsibilities may emerge over time as the role develops. We seek someone adaptable, proactive, and capable of handling new tasks as they arise, within the scope of the position.
Locumotion is an equal-opportunity employer committed to a diverse and inclusive workforce.
