Reporting to: Letting & Administration Team Leader
Department: Housing Services & Community Engagement
Contract Type: Permanent, Full-Time
Place of Work: Link Business Centre, Link Road, Ballincollig, Co. Cork, P31 W935
Salary: Approx. DOE €32,000 P/A
ABOUT US
Co-operative Housing Ireland (CHI) is the national organisation representing, promoting and developing co-operative housing in Ireland. Since our foundation in 1973 we have provided over 8,300 homes through homeownership, shared ownership and social rented co-operatives. CHI currently manages over 5,300 homes across Ireland as well as providing a network of childcare services in our communities.
ROLE OVERVIEW
To provide administrative and lettings support to our neighbourhood’s teams. To deliver services of high quality, replicating high standards continually, achieving and exceeding performance targets. This is a full-time permanent role based on a 35-hour week (Monday to Friday).
This role reports to the Lettings and Administration Team Leader. The role has a contracted office base, but our way of working means that hybrid-working (a mix of office-based working and working from home and other locations) is normal.
WHAT YOU WILL DO
Letting Our Homes:
- Arrange property viewings.
- Proactive management of internal transfer waiting lists for re-housing to enable
offers to be made as needed. - Build effective relationships with Local Authority partners.
- Respond to lettings enquiries and provide housing advice to prospective
- Develop adverts and marketing campaigns for any hard to let properties which local authorities can’t provide a nomination for in partnership with Neighbourhood Specialists.
- Ensure accurate tenancy agreements and sign-up packs are produced.
- Ensure that nomination packs are produced and sent to all nominated people.
Registrations:
- Ensure that the annual registrations process is delivered and that new tenancies
are registered with the RTB.
General Administrative:
Perform general administrative duties to support the work of the Neighbourhoods’ team, Income team, Safer Neighbourhoods team and Environmental Services team including but not limited to:
- Scanning and indexing, data input (e.g. starting and ending tenancies),
- Post, Key & Invoice Management
- Surveys
- Questionnaires and mail merges
Facilities Management:
Provide customer reception duties where applicable and support facilities management in offices e.g. alarm testing and office supplies.
WHAT YOU WILL BRING
Essential Requirements:
- Experience of delivering customer service
- Experience of partnership working
- Experience of working as part of a team
- IT skills – Proficient in the use of Microsoft office
- Experience of following set policies and processes
- Permission to work in The Republic of Ireland
- Educated to Leaving Certificate standard or equivalent
- A full, clean driving licence, and access to your own vehicle
Desirable:
- Relevant professional qualification.
- Knowledge and awareness of related housing regulations/ law
WHAT WE OFFER
- Competitive Salary Bands
- 22 Days Annual Leave + Public Holidays
- 3 Days of Annual Company Privilege Days
- Hybrid & Flexible Working Options
- Generous Company Pension Contributions with Life Assurance
- Paid Sick leave Scheme
- Educational Assistance Program
- Paid Study & Exam Leave
SELECTION PROCESS
Please note that interviews for this position may take place anytime from the launch date to closing date until a successful candidate is found.
How to Apply: Interested applicants should submit a CV and Cover Letter.
Co-operative Housing Ireland is an equal opportunities employer.
All documentation received by Co-operative Housing Ireland will be processed in accordance with the Data Protection Acts & General Data Protection Regulation (GDPR; 2018)
