Job Title : Programme Manager - Sepsis
Department : Medical Directorate
Reporting to Director Strategy Development and Standards
Base : 15 Hogan Place, Dublin 2 DO2 DK23 / Hybrid Working
Hours per week : Full time / 35 hours per week
Contract Type : 2 year Fixed Term
Application closing date : Monday August 11th
About the College
The Irish College of GPs is the professional body for general practice in Ireland. Please visit our website for more information: Irish College of GPs
The Irish College of GP’s is an equal opportunities employer. We are committed to ensuring that all job applicants and employees receive equal treatment regardless of gender, civil status, family status, sexual orientation, religion, age, disability, race, membership of the Traveller community, or any other protected characteristic under Irish equality legislation. We are committed to making reasonable accommodations to enable applicants to participate in the job application and interview process. Please email [email protected] to confidently discuss any accommodations required.
About the National Sepsis Programme
Clinical Design and Innovation in the HSE brings clinical leadership to the heart of the decision making process improve quality, access and value for healthcare delivery in the country.
National Clinical Programmes (NCPs) and supporting initiatives have been one of the most significant, positive developments in the Irish health service. They have changed, and continue to change, how care is delivered using evidence-based approaches to system reform.
Sepsis is a potentially life threatening complication of an infection that can affect anyone of any age. It is more common in the very young, the elderly or those with a weakened immune system. Not every infection progresses to Sepsis, but healthcare professionals are encouraged to ask Could this be Sepsis?
The Sepsis programme at the Irish College of GPs is a collaboration with the National Sepsis Programme and the GP Clinical Leads in this area who work closely with the Medical Directorate and the Research Policy and Information teams.
Job Purpose
The Medical Directorate of the Irish College of GPs guides clinical strategic direction of the College on behalf of its members. It achieves this across specific programmes including Addiction Management, Antimicrobial Resistance, Chronic Disease Management, ePrescribing, Immunisations, Mental Health, Quality and Safety in Practice, Research Policy Information, Sepsis, Therapeutics and Women’s Health.
This new role will provide significant supports in managing internal and external stakeholders as well as business and reporting requirements for the GP Sepsis programme. In addition, the role will support synergies across the directorate to support the clinical strategic work of the College.
The Programme Manager is accomplished in building, managing and maintaining stakeholder relationships with a highly motivated and professional approach, able to facilitate and implement change in a dynamic working environment.
Key Result Areas
1. Coordinate the Sepsis workstream projects and reconciling their interdependencies
Lead and manage the ongoing development and implementation of the Sepsis programme for general practice
Prepare an overall programme plan and monitor implementation
Manage programme risks and issues and take corrective action
Manage and use resources across projects effectively
Work collaboratively with relevant staff to develop and deliver the key workstreams
Maintain accurate data on programme implementation and liaise with the programme team to provide updates and reports in a timely manner
Support the research stream within the programme
Prepare reports on any associated service level agreements
Adhere to GDPR and ensure that College privacy and related policy is followed in relation to data and processing of same
Prepare submissions, including costings, that identify sources of funding to ensure sustainability of the programme
Support the Medical Directorate in aligning business practices, analysis and reporting requirements for other SLA programmes within the Irish College of GPs
2. Providing strategic guidance
Advise the Medical Director and team on matters pertaining to the programme ensuring alignment to overall College strategy
Oversee evaluation of the programme, identify and manage issues that may arise according to standard College processes
Promote and support research into issues related to the overall programme and the different workstreams
Represent the Irish College of GPs with relevant external stakeholders
Present on the programme at relevant meetings and conferences, as required
3. Facilitating communication across the programme
Manage internal and external stakeholder engagement including communication with GPs and GP practices
Liaise with the programme’s subject experts to develop the education programme for GPs and structures to support greater awareness of Sepsis in general practice
Proactively participate in the Performance Management (Job Chats) process
Seek to nurture a high performing, cohesive team
Person Specification
Qualifications and experience
A relevant 3rd level degree/postgraduate qualification
Experience of programme management, delivering change and/or quality improvement initiatives in a healthcare related environment or other complex service delivery organisation
Experience of establishing and leading development of initiatives, from concepts to programme plans on a cross-organisational and/or cross-functional basis
Experience of preparing and writing business cases and project management plans, and project / research methodology for quality improvement projects
Experience of managing and working collaboratively, cross functionally with multiple internal and external stakeholders as relevant to this role
Knowledge
Must have an in-depth knowledge of the Irish healthcare system, in particular general practice
Proven knowledge of change management principles
Skills
Thorough understanding of project management techniques and methods
Effective problem solving and decision-making skills
Strong interpersonal skills that include emotional intelligence, discretion, influencing strategies, negotiating skills and experience liaising with representatives of external organisations
Proven ability to build trust and manage key strategic relationships at all levels within a diverse stakeholder group
Able to demonstrate excellent knowledge of MS Office including those used for online communications
Excellent ICT skills with capacity to maximise technology to increase efficiencies, for example, virtual learning platform, online record management systems, AI technologies
Behavioural Competencies
A high degree of adaptability and resilience
Result focused, target driven and can work to tight deadlines
At ease delivering presentations both virtual and in person
Key benefits of working at the Irish College of GPs include:
An inclusive working environment where wellbeing, diversity and equity are actively promoted. We were recently awarded the Silver accreditation from Irish Centre for Diversity.
Flexible hybrid working
Competitive salary.
Generous annual leave.
Learning and development opportunities
Access to Employee Assistance Programme including for close family members.
