Description
We are seeking a professional Front of Office/Receptionist to be the welcoming face of our client who are a wealth management firm. This role is pivotal in creating a positive first impression for clients and visitors, while ensuring the smooth day-to-day running of front office operations.
This is a 4 month contract, and is based fully onsite in Dublin 4
Key Responsibilities
- Telephone & Visitor Management – Handle incoming calls and enquiries professionally; greet clients and visitors, ensuring meeting rooms are prepared and refreshments arranged.
- Post & Courier Coordination – Manage incoming and outgoing mail, including franking, DHL, and courier services.
- Meeting & Desk Bookings – Coordinate desk reservations, meeting room schedules, and parking arrangements.
- Office Supplies & Facilities – Monitor and replenish kitchen and stationery supplies; maintain a tidy and welcoming reception area.
- Administrative Support – Perform filing, scanning, and assist with mail merge letters and general office tasks.
- Access & Security – Manage building access cards and ensure compliance with any required health and safety protocols.
- Event & Hospitality Coordination – Organise catering for in-house meetings and ensure smooth execution of client-facing events.
- Continuous Improvement – Deliver work to a high standard, meet deadlines, and contribute to process improvements and service excellence.
Skills, Knowledge and Expertise
- Minimum 1 year experience in a receptionist or front office role, ideally within financial services or wealth management.
- Relevant Business administration qualifications
- Excellent communication and interpersonal skills.
- Strong organizational abilities and attention to detail.
- Proficient in Microsoft Office Suite and general office systems.
- Professional appearance and demeanor.
- Ability to multitask and remain calm under pressure.
- Fluent English
About ES Talent Management
Our Talent Management solutions are people-led and expertise-driven. We understand the importance of people within a business and work closely with our clients to ensure that their people solutions bring their business strategies to life.
Our offering is different. The future of work is demanding a flexible and quality-driven model and we have created solutions that not only facilitate flexibility but actually foster agility, innovation and most importantly results.
We have a community of experienced, qualified and skilled professionals who we match to client assignments focussing not only on relevant skills but also on our value-added services.
We are part of the global HR-Path network, with partner companies who specialise in HR, Business & Technology Consulting, bringing in-depth knowledge of regulatory changes, evolving market trends and technology breakthroughs across our international network.
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