Support to Business Manager Grade IV

Overview

Post Title:

Support to Business Manager Grade IV

Post Status:

Temporary Specified Purpose Contract

Department

Medical Directorate

Location:

Beaumont Hospital, Dublin 9 

Reports to:

Salary:

Appointment will be made on GRADE IV – CLERICAL (€35,256 - €54,370 LSI) at a point in line with Government pay policy. 

Hours of work: 

Full-Time 35 hours per week

Closing Date:

12 Noon on 25/7/2025

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.

Job Summary:

The role of a Grade IV in Beaumont Hospital may require specific duties and responsibilities. It is expected that a Grade IV will provide cross cover when appropriate (e.g., sick leave, annual leave etc.). Some of these specific roles are highlighted below:

Grade IV Job Summary (General):

• Provide a variety of administrative functions and an efficient and effective clerical service to the Business Manager/Clinical Director in the Medical Directorate
• Provide general administrative support to the Directorate Manager and Clinical Directorate; diary management, minute taking, printing, photocopying, email management etc.
• Management of validation and outsourcing for the Surgical Directorate, to include preparing documentation and tracking of same.

Responsibilities

Operational Management:

• Participate in the development and management of appropriate and relevant Standard Operational Procedures.
• Establish good office procedures in terms of consumable management.
• Be familiar with the appropriate standards in relation to National Standards for Safer Better Healthcare, Prevention and Control of Healthcare Associated Infections, Recommended Practices for Healthcare Records Management.

Data Quality:

• To be aware that the quality of data regarding all activity within the Directorate is of the highest quality.
• Ensure timely communication internally and externally with clinical staff.

Communication:

• Ensure good communication amongst staff to include regularly scheduled staff meetings, recording and circulating minutes when required.
• Deal sensitively with telephone calls
• Ensure timely follow-up of all queries to the office
• Observe appropriate escalation practices of issues to line manager

Personal Development/Training:

• Organise 100% attendance at Hospital Mandatory training.
• Identify own training needs with regard to the use of technologies as they apply to their role.

General Duties:

• Telephone duties
• Diary/email management
• Weekly/Monthly/Ad hoc Data reports (Diver/Excel)
• Provide cross cover with other members of Directorate Admin Support as required
• Act with discretion and integrity at all times in relation to sensitive data linked to the Medical Directorate/Beaumont Hospital
• Scheduling/Minute taking for interdepartmental meetings as required
• Perform such duties appropriate to the office as may from time to time be required and/or as directed by your supervisor/manager.
• Filing, photocopying and all other office duties.
• The above list of duties is not exhaustive and is intended to be merely representative of the type of tasks that could be assigned

Qualifications

Mandatory

In exercise of the powers conferred on me by Section 22 of the Health Act 2004, I hereby approve thequalifications, as set out hereunder, for the appointment and continuing as Assistant Staff Officer,Grade IV in the HSE.

1. Professional Qualifications, Experience, etc

(a) Eligible applicants will be those who on the closing date for the competition:(i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutoryhealth agencies, or a body which provides services on behalf of the HSE under Section38 of the Health Act 2004.

Or

(ii) Have obtained a pass (Grade D) in at least five subjects from the approved list ofsubjects in the Department of Education Leaving Certificate Examination, includingMathematics and English or Irish1. Candidates should have obtained at least Grade Con higher level papers in three subjects in that examination.

Or

(iii) Have completed a relevant examination at a comparable standard in any equivalentexamination in another jurisdiction.

Or(iv) Hold a comparable and relevant third level qualification of at least level 6 on theNational Qualifications Framework maintained by Qualifications and Quality Ireland,(QQI).Note1:

Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation levelpaper is not acceptable.

Candidates must have achieved these grades on the Leaving Certificate Established programmeor the Leaving Certificate Vocational programme.

The Leaving Certification Applied Programme does not fulfil the eligibility criteria.

and

(b) Candidates must possess the requisite knowledge and ability, including a high standard ofsuitability, for the proper discharge of the office.

2. Age

Age restriction shall only apply to a candidate where s/he is not classified as a new entrant (withinthe meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004). Acandidate who is not classified as a new entrant must be under 65 years of age on the first day ofthe month in which the latest date for receiving completed application forms for the office occurs.

3. Health

Candidates for and any person holding the office must be fully competent and capable ofundertaking the duties attached to the office and be in a state of health such as would indicate areasonable prospect of ability to render regular and efficient service.

4. Character

Candidates for and any person holding the office must be of good character.

Informal Enquiries ONLY to: (Please note NO APPLICATIONS will be accepted via the Informal Enquiries email address)

Name:

     Shelly Bannigan

Title:

Email address:

     [email protected]

Telephone:

To apply, please see top of page.