Training & Procurement Coordinator
About the role
Lotus Care is seeking applications from an organised and enthusiastic individual to join our team for the position of Training & Procurement Coordinator. The successful candidate will be afforded all necessary training in line with the role. Candidates must be self-motivated and be able to problem solve in a dynamic environment.
The Service
Lotus Care specialises in providing Residential & Respite Care to Adults and Children with disabilities. Our goal is to provide the highest standard of care in the highest standard of environments.
Reporting to:
The Training and Procurement Coordinator reports directly to the Director of People & Culture
Principle Duties and Responsibilities
Undertake the duties listed below on behalf of the HR department and work closely with the Finance Manager on procurement-related administration.
Ensure all mandatory training in the service is planned, delivered and recorded
Organise a panel of both internal and cost-effective external training providers
Prioritise and plan training with input from Quality, HR and Operations
Coordinate training delivery with service managers ensuring roster cover
Ensure training and HR databases are kept up to date
Ensure compliance with company policies and HSE/HIQA training requirements.
Produce reports of training completed and planned future training as required
Prepare and assist with all internal and external audits and inspections.
Attend weekly and bi-weekly meetings as required
Ensure timely & accurate order fulfilment across the Lotus Care centres
Coordinate order tracking & follow up
Resolve any issues related to deliveries or invoices
Match invoices with supporting documentation
Fleet Data Recording
Knowledge, Skills and Abilities Requirement
Ability to prioritise and plan workload and close out tasks effectively
Possess excellent verbal and written communication skills
Excellent knowledge of MS Office
Knowledge of healthcare regulated environment desirable
Knowledge of HR / Training databases an advantage
Qualifications and Experience
2 years+ experience in an administration, office management or coordination role
Previous experience of working in HR, Training or Procurement is an advantage
Full Drivers Licence (some local travel involved in the role)
Qualification (QQ1 L5 or above) in office management or training desirable
Personal Attributes
Professional, positive orientation
Team player with a collaborative and flexible approach
Exercises discretion and confidentiality
Possess attention to detail
Salary
Competitive salary and annual bonus dependant on experience
Benefits:
Bike to work scheme
Company events
Company pension
Employee assistance program
On-site parking
Base Location
Birr, Co. Offaly
Job Type:
Full-time, normal office hours Mon-Fri.
Application deadline: 31/07/25
Expected start date: 25/8/25
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