Mowlam Healthcare Services are seeking an Administration support to join their team. This role is a permanent role. This role will include a variety of general office tasks. The temp will be required to provide administrative assistance to the senior admin team and nursing homes, assisting in the compilation of data and reports, using existing organisational information systems.
Reports To: Administration Manager and Senior Admin team Leads.
Duties may include:
Skills, Attributes
Education/Experience
Key Organisational Relationships
The Administration Support reports operationally to Senior Admin Team but has accountability to the Administration Manager. The role is part of the Admin Team and will assist in producing reports for Senior Admin Team and Directors of Nursing as delegated by the Administration Manager.
All posts are subject to satisfactory references, medical and Garda vetting.
Note
This job description is intended to give the post holder an appreciation of the role and the range of duties, it does not attempt to detail every activity. Given the nature of the work, it must be stressed that maximum flexibility is required to work in the Care Centre. Specific tasks and objectives will be agreed with the post holder periodically by the Administration Manager
Reports To: Administration Manager and Senior Admin team Leads.
Duties may include:
- Assisting the Senior Admin Team Leads with data compilation in preparation for various reports.
- Printing, photocopying and filing hard copy documents.
- Scanning and filing of documents.
- Updating existing databases and logs.
- To manage general daily administrative tasks as they arise such as answering phones, preparation of documents prior to sending to external stakeholders, updating and other ad hoc duties.
Skills, Attributes
- Strong communication skills with an ability to interact well with others.
- Strong organisation skills, attention to detail/accuracy, and presentation skills.
- Ability to manage and prioritise a busy workload, manage time effectively, meet tight deadlines and be goal-orientated.
- Ability to multitask.
- Proactive approach to problem-solving.
- Ability to work as an integral team member while remaining self-motivated/self-directed.
- Other duties may be assigned from time to time.
Education/Experience
- Previous experience in Office Administration and information systems is required.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills, with exceptional attention to detail.
- Strong organisational and time management abilities, with the capability to prioritise tasks effectively.
- Ability to adapt to a fast-paced work environment and work well under pressure.
Key Organisational Relationships
The Administration Support reports operationally to Senior Admin Team but has accountability to the Administration Manager. The role is part of the Admin Team and will assist in producing reports for Senior Admin Team and Directors of Nursing as delegated by the Administration Manager.
All posts are subject to satisfactory references, medical and Garda vetting.
Note
This job description is intended to give the post holder an appreciation of the role and the range of duties, it does not attempt to detail every activity. Given the nature of the work, it must be stressed that maximum flexibility is required to work in the Care Centre. Specific tasks and objectives will be agreed with the post holder periodically by the Administration Manager