Overview
Post Title:
Grade IV ED Administration GP Liaison Office Support
Post Status:
Short term contract ending in October 2025
Department:
Accident & Emergency
Location:
Beaumont Hospital & Affiliated Sites
Reports to:
Directorate Support Supervisor
Accountable to:
Directorate Support Manager
Salary:
Appointment will be made on the Grade IV Scale (€35,256 - €51,206, LSI1 €52,768, LSI2 €54,370) at a point in line with Government pay policy
Hours of work:
Full-Time, 35 hours per week
Closing Date:
12 Noon on 04/07/2025
Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.
Responsibilities
Principal Duties & Responsibilities:
OPDS
- The preparation and ensuring of the correct paperwork for the patient is scanned and emailed to the appropriate services. The phoning and emailing of the ED notes to the appropriate secretary for urgent opd requests.
- Printing off of daily consultant’s on call lists.
Radiology Alerts and Follow-up
- Printing reports, Checking patient status, admissions, clinic referral and other associated details. Updating associated records and data bases.
Excel
- The recording of daily opds on a monthly spreadsheet that have been emailed to the appropriate specialities and or their secretaries.
Diver
- Printing the daily reports for opds to check and ensure they have not been missed for any reason and the following up of missed opds.
- Filing
- Ensure all filing is complete in a timely manner
Patient Administration System
- Updating RIPs on the system.
- Updating patients details on system e.g. address, phone numbers, gp details
- Ordering of hospital charts.
- Looking up patients appointments on the system as requested by liaison nurses and doctors.
- Creating pacs numbers for Consultants or the Liaison nurse.
- The assisting with the Liaison nurses for smoother running of the office.
- Other duties
- Answering phones- taking of messages from GP’s, pharmacists, patients, secretaries, other hospitals private and public which can assist in the smooth running of the office.
- Printing off of GP letters and logging the information on an excel spreadsheet when requested.
- The accessing of notes which are stored in the file room. Requesting off site notes from staff in the Admin office.
- Keeping the death packs updated with appropriate forms and information sheets.
- Keeping the opd sheets stocked up for the use by doctors.
The job description is an outline of the post as it is currently perceived by the hospital and will be subject to review and amendment. This job description will therefore be subject to change in light of the various strategies for the hospital and the development of the Clinical Directorate model and any future developments that arise and will evolve and change over time.
Qualifications
Selection Criteria:
Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post.
Applications will be assessed on the basis of how well candidates satisfy these criteria.
Mandatory:
(a) Eligible applicants will be those who on the closing date for the competition:
(i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory
health agencies, or a body which provides services on behalf of the HSE under Section
38 of the Health Act 2004
Or
(ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of
subjects in the Department of Education Leaving Certificate Examination, including
Mathematics and English or Irish1. Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination.
Or
(iii) Have completed a relevant examination at a comparable standard in any equivalent
examination in another jurisdiction
Or
(iv) Hold a comparable and relevant third level qualification of at least level 6 on the
National Qualifications Framework maintained by Qualifications and Quality Ireland,
(QQI).
Note1:
Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation level paper is not acceptable.
Candidates must have achieved these grades on the Leaving Certificate Established programme or the Leaving Certificate Vocational programme.
The Leaving Certification Applied Programme does not fulfil the eligibility criteria.
and
(b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office.
Supplementary information:
The Hospital
www.beaumont.ie
Management Unit:
www.beaumont.ie/hr
Other (Please specify):
Informal Enquiries ONLY to: (Please note NO APPLICATIONS will be accepted via the Informal Email)
Name:
Paul Pearson
Title:
Directorate Business Manager
Email address:
paulpearson@beaumont.ie
A short listing exercise may be carried out on the basis of information supplied in your application. The criteria for ranking and or short listing are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. In the event of a high volume of applications additional shortlisting criteria may be utilised.