Receptionist/Office Administrator

This is a part time, office-based role, and is a great opportunity as a starting role or for someone returning to the workplace looking to gain valuable skills and experience.

The primary function of the Receptionist & Office Administrator is to provide professional reception and administrative support in all areas of the business for Hybrid Energy Solutions, based in county Cavan.

It requires an organised engaging person with excellent communication and people skills.

Working closely with the management team, the Receptionist & Office Administrator will be the first point of contact on the telephone and with visitors to our office. In this client facing role the Receptionist & Office Administrator should be welcoming, personable, helpful and be able to represent Hybrid Energy Solutions in a professional and friendly manner. In addition, it is essential that the Receptionist & Office Administrator is organised, able to multi-task, work flexibly as part of a small team and have a ‘can do’, attitude.

The successful candidate will be responsible for the following core tasks:

General Reception:

• Answering, screening and directing incoming calls promptly and efficiently

• Taking and forwarding messages accurately, legibly and swiftly

• Ensure voicemail messages to the main number are directed to colleagues

• Dealing with queries from clients or associates

• Meeting and greeting visitors to the office, maintaining visitor logs

• Assisting visitors in finding their way around the office

• Making refreshments for meetings and guests

• Ensure that the kitchen is tidy and well stocked with milk, sugar, tea and coffee

• Setting up meeting rooms

• Receive and distribute post, parcels and deliveries

• Organise outgoing post, parcels or arrange couriers

• Assist the management team in the running of the office as directed

Administration:

• Provide administrative and clerical support to all teams across the business

• Assist to maintain accurate records of company vehicles in relation to road tax, service history, weekly checks etc.

• Assist to maintain accurate and up to date customer/CRM database.

• Answer queries from new and existing associates regarding product/services

• To undertake ad-hoc projects or tasks as directed by the management.

• Provide administrative support with projects across other areas of the business such as sales/business development.

• Provide support for the Supplier Directory sales and administration process

• Assist with credit control tasks as required

• Photocopying, filing, collating documents

• Shredding, maintaining stationary supplies, ensuring office equipment is functional

• Use of various IT systems and packages

Skills & Experience:

6 months in similar role in an office environment

Competence using Microsoft Office Suite (Word, Excel, Outlook) for administrative tasks is essential.

Familiarity with basic office equipment like printers and phones, as well as other administrative software, is necessary.

Good standard of written and spoken English

Drivers Licence

Authorised to work in Ireland.

Job Type: Part-time

Pay: €22,620.00 per year

Expected hours: 30 per week

Benefits:

• On-site parking

Application question(s):

• Can you easily commute to Stradone, in county Cavan?
• Have you at least 6 months experience working in a Receptionist/Office Administration position?

Education:

• Leaving Certificate (required)

Licence/Certification:

• Drivers License (required)

Work authorisation:

• Ireland (required)

Work Location: In person

Reference ID: HYREC0825