Vacancy ID :
037144
Closing Date :
26-Jun-2025 12:00
Job Context
The unit is responsible inter alia for the establishment and maintenance of systems, procedures and rules to ensure that timetables are created and maintained in a fair and equitable manner that places the primary focus on the needs of students, and on the quality assurance of curriculum scheduling. In addition, the unit is responsible for cleaning existing data, generating reports, training staff and establishing best practices for data management.
Job Overview:
The role of the administrator is to provide a lead role in the supervision and administration of a wide range of activities associated with the Unit. The administrator will work closely with Heads of Department, Function and administrators to ensure the effectiveness of the Unit. The post will also require the overseeing and supervision of other staff within the Unit. The administrator will also be required to provide a high level of support to senior staff in the Office of the Vice President of Academic Affairs, including deputising for senior staff when the occasion demands.
Key Responsibilities:
- Working with Heads of Department and administrators to schedule all teaching activities within the University in accordance with University norms.
- Co-ordinating the production of the University’s academic timetable, to include all important academic events.
- Organising and co-ordinating timetabling training.
- Co-ordinating and producing reports on various aspects of timetabling and utilisation of academic resources.
- Supporting University reviews of space management or other reporting requirements.
- Supporting end-users of timetabling software.
- Developing and maintaining web-based timetables to reflect all academic contracted hours, both teaching and non-teaching.
- Publishing timetables for staff, students, notice-boards and classroom doors.
- Leading development and new processes for timetabling.
- Maintaining data quality for relevant systems.
- Establishing guardianship or underlying system rules and procedures and preventing local variations.
- Becoming an expert point of contact for all administrative staff
- Any other duties that may be assigned from time-to-time
Other Information:
The post holder will require excellent interpersonal and communication skills, an excellent record of self-motivation, time-keeping and flexibility, a high level of computer literacy, a proven track record of organisational abilities and the ability to work on his/her own initiative.