What this Job Entails:
The Supply Chain Purchasing Analyst will perform activities related to the purchasing of materials, equipment and services for internal company use. Reviews purchase requests for completeness and compliance with company requirements; negotiates with vendors and approves purchases of authorized amounts or size. Maintains and updates purchasing orders, systems, order trackers (sheet), and documentation. Monitors the cost, schedule and performance metrics of contracts and subcontracts.
Scope:
- Applies company policies and procedures to resolve a variety of issues
- Works on problems of moderate scope
- Receives general instructions on routine work and detailed instructions on new projects
Your Roles and Responsibilities:
- Prepare quotes for internal stakeholders and equipment suppliers
- Create an Approved Supplier List (ASL)
- Participate in establishing and verifying equipment supplier sourcing rules
- Obtain equipment supplier information as needed
- Generate purchasing reports and send to appropriate internal stakeholders
- Report past due equipment orders to internal purchasing team
- Engage in managing and monitoring equipment supplier Purchase Orders (POs) funding and creation
- Participate in review and completing equipment supplier POs dropped by Advance Supply Chain Planner (ASCP) system
- Coordinate with the planning team and suppliers to ensure sufficient stock levels at the regional supplier hubs to satisfy forecasted demand
- Send POs to equipment suppliers
- Update POs with equipment supplier promise dates
- Follow up with equipment suppliers on past due orders
- Request material tracking information from equipment suppliers as needed
- Coordinate with suppliers , logistics agents or ISP’s to resolve equipment receiving issues
- Coordinate with Accounts Payable (AP) team to resolve invoicing issues with equipment suppliers
- Respond to and resolve assigned tickets
- Report and document purchasing activities for stakeholders
- Prepare weekly or monthly report and documentation of past due orders for purchasing team on executed POs Weekly or monthly reports of POs after reviewing spend
- Deliver new or updated POs for equipment supplier with promised delivery dates
- Prepare documentation of materials tracking information from equipment suppliers
- Resolve tickets in system on AP team invoicing issues
- Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position
Required Qualifications/Skills:
- Bachelor’s degree (B.S/B.A) from four-college or university and 2 to 5 years’ related experience and/or training; or equivalent combination of education and experience
- Builds productive internal and external working relationships
- Exercises judgment within defined procedures and practices to determine appropriate action
- Working knowledge of procurement/purchasing/logistics
- Ability to work with technical and non-technical teams in enterprise level environment
- Excellent documentation, writing, organization and verbal communication skills
- Working knowledge of familiarity with MS Excel/Google Docs
- Excellent multi-tasking skills and ability to adapt to rapidly changing development projects
- Capable of managing high pressure, short timelines and willingness to be flexible
- Highly collaborative with team members
- Must have excellent critical thinking skills
- Should be resourceful and proactive when problem solving
- Knowledge of logistics terms
Preferred Qualifications:
- Previous experience with the LATAM region, particularly Brazil. The local tax and customs procedures can be quite intricate, and that kind of expertise would be essential.
Physical Demand & Work Environment:
- Must have the ability to perform office-related tasks which may include prolonged sitting or standing
- Must have the ability to move from place to place within an office environment
- Must be able to use a computer
- Must have the ability to communicate effectively
- Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers