Job Title:
Academic Systems Administrator
Department:
IR0017 Academic Systems
Reporting to:
Head of Academic Operations
The Academic Systems team is responsible for timetabling, curriculum management, student information system, Moodle administration and Ouriginal.
Role and Responsibilities:
The Academic Systems Administrator will provide assistance for the Academic Systems team within the Academic Operations Department:
- Class scheduling/timetabling for all departments. DBS operates a centralised timetabling system.
- Ensure timely availability of timetables for review by School
- Ensure accuracy of timetable data which integrates with our attendance system and Moodle integration
- Participate in timetabling meetings with stakeholders during timetabling preparation period
- Ensure correct timetables are published online and to students’ personal calendars
- Liaise with Programme Coordinators with regards their respective programmes to ensure the students are correctly grouped/registered.
Timetabling Tasks:
- Manage timetabling tasks and functions liaising with Head of Academic Operations on daily basis.
- Ensuring the daily timetabling and room booking service is accurate
- Highlighting any timetabling issues with Head of Academic Operations and troubleshooting any issues and resolution of same
- Manage daily change requests for timetabling and communicate these changes in a timely manner to Programme Coordinators/Communications Coordinator
- Management of mailboxes and communications with faculty management around timetabling
- Updates to Moodle and other academic systems where required
Personnel Specification
The successful candidate will meet the following essential requirements:
Essential:
- Pro‐active, enthusiastic and student‐oriented approach
- Excellent attention to detail
- A third level qualification, ideally qualified to honours degree level
- Minimum 1 years’ experience in a similar role
- Experienced with MS Office and Google Docs/Sheets
- Experience of working with information management systems or databases
- Demonstrable administrative and organisational skills with the ability to prioritise their work and to meet strict deadlines
- Excellent communication skills both verbal and written
- Ability to work on their own and also within a team
- Self-motivated with a proven ability to work effectively in a high-pressure environment
- Ability to work flexibly in accordance with the requirements of the role
Desirable:
- Knowledge and experience of working with academic validation requirements
- Proven track record of working effectively within a regulatory framework
- Experience mapping processes and user acceptance testing on information systems
This job description is a guide to the work the post holder will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the job description will be reviewed regularly by the post-holder and their manager.
Position Type:
Full time
Contract Type:
Regular
Pay Frequency:
Annual
Location:
Dublin, Ireland
Job Functional Area:
Operations
All appointments are subject to providing proof of eligibility to work in Ireland on full time basis (upon being invited to interview). Please refer to our privacy policy here:
This job description is a guide to the work the post holder will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the job description will be reviewed regularly by the post-holder and their manager.
DBS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. If you require any adjustments or additional support within the recruitment process, please contact us directly.
DBS Privacy Notice for Candidates
.This job description is a guide to the work the post holder will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the job description will be reviewed regularly by the post-holder and their manager.
DBS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. If you require any adjustments or additional support within the recruitment process, please contact us directly.
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