Job description:
We are looking for three Accounts Assistants on Fixed Term Contracts (to May 2026) to join our team!
As Accounts Assistant for International Fleet Processing you will be part of a team responsible for the complete end to end process of new / used vehicle purchases and vehicle sales for our international division. Your duties will include – Cash Management, AP & AR processing functions, Reporting Analysis and System Control file reviews and management, dealing with Audit requests, & AD-Hoc Projects as assigned by your Manager.
What You’ll Do:
- Accounts Assistant responsible for accurately coding and inputting all new fleet purchase invoices for europe and AU/NZ into the AP accounts system.
- Accounts Assistant responsible for creating and managing all receivable invoices for european risk Car Sales – using AR accounts System.
- Participate in balance sheet & reconciliation review as appropriate. Prepare weekly reconciliations for both AR & AP Vendors. Partner with General Ledger team to clear any AP & AR aged reconciling items.
- Managing vendor AR& AP reports to ensure that the invoices are released for payment to vendors to ensure vendors are paid with contract terms & also to ensure that all receivables are available for collection.
- Maintain and update AP & AR Vendor information as per procedures.
- Prepare KPI reports and metrics for Senior management team.
- Login to Government website & banking websites to pay and present the tax forms for European Car Sales on behalf of Head Quarters.
- Analytical review and information gathering of the Car makers websites to ensure that correct TAX Codes are applied to the financial systems.
- Maintain appropriate SOX process and control.
- Respond promptly to queries from external and internal auditors and assist the annual statutory audit as required.
- Maintain good working relationship with the other stakeholder departments including in country as car control, car maintenance, car sales & distribution department and also Fleet Accounting in the US.
- Ad hoc project work as required.
- Ability to resolve and respond to processing queries received from internal and external customers in an efficient and timely manner thus ensuring service expectations are maintained / exceeded.
- In everyday dealings with team members and customers, both internal & external, uphold and embody the Hertz Mission, Vision and Values.
Job Contacts:
- Vice President & Global Fleet Controller
- Senior Financial Accountant
- Internal Fleet Dept
- Treasury
- Fleet Planning HQ
- Fleet Operations HQ
- Car Sales Directors - HQ
- Fleet Accounting N.A.
- Banking Dept
- Manufactures
- Dealers
What We’re Looking For:
Educational Background:
BA level minimum with a proven record of working in a financial environment. IAT – Qualified or studying towards IAT or any other professional accounting exam.
Professional Experience:
1-2 years’ experience working in accounting environment where daily targets must be achieved. General Bookkeeping and understanding of AP & AR. Accounting for payments & receipts, reconciliation experience.
Knowledge:
- Proficient in Microsoft office, (Excel, Word, MS Access).
- Oracle AP & General Ledger (advantage).
- Fluent English essential.
- Any other European language an advantage.
Skills:
- Proactive, enthusiastic attitude to work.
- Flexible.
- Adaptable.
- Good communication skills – ability to communicate at all levels.
- Proficient in excel – intermediate to advanced.
