Job description
SUMMARY OF ROLE:
Responsible for assisting the Office Manager and Operations Team with all aspects of the day to day running, and operations of the company office. This will include general office assistance with day-to-day accounts, client invoicing, purchasing, supplier payments, secretarial and project specific administrative tasks.
MAIN RESPONSIBILITIES AND KEY DELIVERABLES:
Duties to assist the Office Manager and Operations Team as required:
- Prepare monthly billings and client invoicing.
- Monitor and follow up client payments.
- Assist in the general management of company expenses, including raising POs, incoming invoice process etc.
- Monitor and assist with account payments.
- Assist with management of timesheet process.
- Assist in the preparation of payments for approval, monitoring and recording of general administration costs.
- Purchase office supplies.
- Assist with making appointments, travel arrangements and co-manage the office diary.
- Deal with ad-hoc requests and general enquiries.
- Maintain up‐to‐date records within an existing filing system.
Drive and contribute to the continuous improvement of administrative processes.
JOB SPECIFIC COMPETENCIES / EXPERIENCE FOR ROLE:
- Strong communication skills, with the ability to be assertive, while being diplomatic.
- Previous accounts experience desirable, however, full training will be provided.
- Ability to work on own initiative and take ownership of assigned tasks.
- Flexible and independent.
- Strong Microsoft package and PC skills.
- Excellent organisational and time management skills.
Job Type: Full-time
Schedule:
- Monday to Friday
Education:
- Leaving Certificate (preferred)
Experience:
- Microsoft Office: 1 year (required)
- Administration: 1 year (required)
- Accounting software: 1 year (preferred)
Job Type: Full-time
Pay: €14.50-€16.00 per hour
Schedule:
- Monday to Friday
Application question(s):
- Do you require a work permit to work in the EU?
Education:
- Leaving Certificate (required)
Experience:
- administration : 1 year (required)
Work authorisation:
- Ireland (required)
Work Location: In person
