Job Title: Assistant Facilities Manager
Job Summary
The Assistant Facilities Manager is responsible for overseeing and coordinating the operational aspects of the workplace, including facilities management, office administration, and support services. This role ensures that the workplace operates smoothly, efficiently, and in alignment in Dublin and the Ireland regional offices with the organisation's goals and objectives.
Below are the core responsibilities, but not limited to:
1. Facilities Management
- Oversee day-to-day facilities operations across EY Ireland
- Oversee vendors and contractors for PPM, reactive and soft services (with the WPC / Engineering Teams)
- Develop and implement facility management plans and schedules.
- Support Regional Facilities Manager with vendor contracts and service agreements.
- Evaluate vendor performance and ensure service quality (with RFM)
2. Workplace Operations:
- Supervise the WPC in adhering to file management of audits, service sheets, concierge services and all other workplace documentation is uploaded on the EY Operations SharePoint drive.
- Develop and maintain office policies, procedures and playbooks / SOP
- Manage workplace-related inquiries and requests from clients.
- Plan Weekly Rota and distribution.
- Being actively involved in the various EY network initiatives (sustainability/wellness/CSR/D&I)
3. Health and Safety Compliance:
- Ensure workplace safety and compliance with relevant regulations. Ensuring documents are kept in order both hard and digital copy.
- Adhere to and ensure records are in place for all statutory fire drills / evacuations across the region.
- Conduct regular inspections to ensure the workplace is safe and compliant with regulations.
- Develop and implement emergency response plans (fire strategy / evacuation / BRT) and protocols. Manage the weekly walk-through audits of the emergency evacuation routs in all buildings.
4. Budget Management:
- Twice weekly finance review (with RFM & Client).
- Submitting ‘base’ and ‘above base’ invoice trackers
- Weekly review of OPEX with the client
- Assist in budget planning and monitor expenditures.
- Seek cost-effective solutions and control expenses with our vendors.
- EY Cost Centre coding for facilities invoices in the Mercury system.
5. Team Leadership / People Management
- Provide guidance, mentorship, and support to the WPC team in a leadership function (with RFM)
- Develop goals and achievable targets for the team (with RFM)
- Recruitment lead on operational staffing.
- Foster a positive work environment and encourage professional development.
- Weekly Operational Forecasting
- Manage annual leave tracker for the region.
- ISS Team Boards (Digital)
6. Personal Development
- Set achievable goals, training and measurable targets upskilling in Facility Management Delivery (with RFM)
- Weekly 1 to 1 with the RFM
Requirements:
- Previous experience as a senior facilities person essential.
- Excellent understanding of facilities management principles.
- Proven People Manager
- Financial acumen from a facilities perspective (budgets / accruals)
- Ability to bring the best out in a team and delegate effectively.
- Good knowledge of health and safety regulations.
- Strong problem-solving abilities.
- Excellent communication and interpersonal skills.
- Strong time-management and organizational skills.
- Proficient in various MS and CMMS / CAFM systems.
Personal Attributes:
- Attention to detail in aspects of the workday.
- Proactive and self-motivated.
- Good at both verbal and written communication.
- Customer focused.
- Able to work flexibly to meet the needs of the service.
Note:
The above job description is a guide to the work you may be required to undertake but does not form part of your contract of employment and may change from time to time at short notice to reflect changing circumstances within the business.
Company Overview
Be Who You Are. Become What You Want. Be Part of Something Bigger.
At ISS, we’re committed to creating spaces where everyone can thrive. We bring people and places together, offering a welcoming and inclusive workplace where every identity, skill, and passion has a place to grow. Whether you’re on the frontline or behind the scenes in strategy and sales, you’re part of something that truly impacts our clients, our people, and our world. People make places – and at ISS, we’re proud of the impact our people have in industries like healthcare, education, and professional services.
Your potential is our purpose. Our dedicated team supports employee growth through continuous learning, upskilling, and unique opportunities for advancement. ISS also champions inclusion: we’re proud members of The Valuable 500, advancing initiatives for diverse abilities, gender balance, and age inclusion.
Safety and wellbeing are our foundation. Through rigorous health and safety standards, regular training, and wellness programs, we’re committed to being a safe space for all our staff. Recognising our people’s achievements is a key part of our culture – from our Apple Awards to our Global Leadership conference, we celebrate your impact.
Join ISS and discover a career with purpose, growth, and recognition. Come be part of the journey to becoming the World’s Greatest Service Organisation.
Job Type: Full-time
Pay: From €45,000.00 per year
Benefits:
- Employee assistance program
Ability to commute/relocate:
- Dublin, CO. Dublin: reliably commute or be willing to relocate with an employer-provided relocation package (required)
Experience:
- Facilities Manager: 5 years (required)
Language:
- English (required)
Work authorisation:
- Ireland (required)
Work Location: In person
Application deadline: 31/07/2025
Reference ID: INDHP
Expected start date: 18/08/2025
