We are currently recruiting for a Billing Administrator to join our Maintenance Division in our Head Office in Dublin 15 on a full time, permanent contract. This is an entry level role with the successful candidate supporting the wider Maintenance Team with their administrative duties.
Key Responsibilities
Prepare draft invoices based on information provided by Dispatch through GeoPal dockets
Check material and sub-contractor costs against PO/supplier invoices on RedSky
Calculate labour costs based on rate cards and allocate to the relevant jobs on RedSky
Based on available pricing information, prepare and process invoices for clients ensuring all Sensori FM client details are captured accurately to pass on to the Finance Department
Track document workflows to ensure that invoices are raised and issued for all jobs submitted for costing/invoicing by the Administration team
Assist the Finance Department in dealing with any client queries about their invoice/s
Analysing WIP reports to ensure billing is prepared in a timely and efficient manner
Following up with clients to obtain PO's
Ensure accurate data entry to accounts tracker (PTA)
Preparation of information for the Finance Department
Manage client queries, ensuring satisfactory customer service is provided to all and queries are escalated quickly and efficiently, where necessary
Manage filing and ensure that documentation is correctly stored
Support the FM Operations Manager in promoting a culture of excellent customer service by establishing exceptional working relationships with the client/s
Understand the range and depth of the services provided by Sensori FM with the eagerness to further develop your knowledge of the business and the services we provide
Act as a brand ambassador and lead the Company through its ongoing expansion
Any other duties as deemed necessary for the efficiency of the business
SKILLS AND KNOWLEDGE REQUIRED
Degree qualified, in a Business discipline (ideally a recent graduate)
A minimum of 2 years' experience in a fast paced commercial environment
Proficient in Microsoft Office with proven experience of using a variety of software
Conscientious with a high attention to detail with the ability to meet strict deadlines
Capable of prioritising tasks whilst possessing the ability to work under pressure
Motivated self-starter, who can work both independently or as part of a team
Excellent communication skills, both written and verbal, with fluent English
Experience in a similar role
