Distribution Specialist - Supply Chain

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description
 

The Position

This role is a full-time role in the GSIUC Supply Chain Department, under the Warehouse team.  This specific role is required to oversee the Receiving, sampling, picking, and shipping in the GSIUC Warehouse. This position requires a sound knowledge of SAP System, methods, and procedures. The candidate will be required to exercise judgment, within well-defined and established procedures and practices, to identify problems and appropriate actions and to generate alternatives and recommendations within defined processes. The candidate must be proactive in their daily activities and interactions.

Essential Duties and Job Functions:

Inventory Accuracy and Monitoring:

• Conduct daily, weekly, or monthly cycle counts of pharmaceutical inventory to ensure accurate stock levels.
• Verify and reconcile discrepancies between physical counts and system records.
• Report inventory variances promptly and recommend corrective actions.

Receipt of Materials:

• Accurately receive, inspect, and record incoming raw materials and components, ensuring all documentation matches physical deliveries. This includes verifying quantities, checking for damage, and ensuring proper storage conditions for both +20 and +5 products.

Material Sampling:

• Perform sampling of incoming materials in accordance with established Standard Operating Procedures (SOPs) and quality guidelines, maintaining strict adherence to Good Manufacturing Practices (GMP).

Material Picking for Manufacturing:

• Accurately pick and prepare materials for packaging and tabletting manufacturing lines based on production orders. This involves precise measurement, labelling, and staging of materials, including both +20 and +5 products, to ensure timely and efficient supply to production.

Equipment and System Use:

• Operate handheld scanners, forklifts, or other warehouse equipment as needed for Warehouse operations including working from heights.
• Utilise warehouse management systems (WMS) or ERP software for data tracking and reporting.

Safety and Cleanliness:

• Adhere to safety guidelines to minimise risks in handling pharmaceutical products.
• Ensure the cleanliness and organization of the counting area to prevent contamination.

Continuous Improvement:

• Identify opportunities to streamline cycle counting processes and improve inventory accuracy.
• Participate in cross-functional meetings to discuss and implement process improvements.

Data Entry and Documentation:

• Update inventory data in the warehouse management system (WMS) or enterprise resource planning (ERP) software.
• Maintain accurate records of cycle counts, adjustments, and investigations.
• Ensure documentation complies with regulatory standards, such as FDA, GMP, or other pharmaceutical guidelines.

Regulatory Compliance:

• Follow all standard operating procedures (SOPs) and Good Manufacturing Practices (GMPs) during inventory activities.
• Ensure the handling and storage of pharmaceuticals adhere to temperature, humidity, and safety requirements.
• Assist with preparation for internal and external audits.

Collaboration and Communication:

• Coordinate with warehouse supervisors, quality assurance teams, and other departments to resolve inventory-related issues.
• Communicate shortages, overages, and damaged items to relevant stakeholders.
• Assist with training new employees on inventory control practices as needed.

Knowledge, Experience and Skills:

• Prior experience in pharmaceutical industry is preferred (ideally within a compliance related role)
• Working knowledge of current Good Manufacturing Practices (cGMPs) (FDA / EMEA standards and quality systems)
• Basic knowledge of OPEX Lean tools, and root cause analysis tools used for identifying and correcting deviations.
• Demonstrates audit and investigation skills, and report writing skills.
• Good verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Office applications.

Typical Education & Experience:

• 4+ years of relevant experience in a GMP environment related field.

Behaviours:

• Positive attitude and enjoys working as part of a team.
• Resilient flexible profile with the ability to deliver in a challenging environment.
• Ability to engage and manage multiple stakeholders to achieve the objective.
• Curious with learning agility
• Operationally excellent
• Organised with systematic approach to prioritisation.
• Process orientated to achieve the business objective.

Gilead Core Values:

• Integrity (always doing the right thing)
• Teamwork (collaborating in good faith)
• Excellence (working at a high level of commitment and capability)
• Accountability (taking personal responsibility)
• Inclusion (encouraging diversity)

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company.  Except if otherwise provided by applicable law, all  employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws).  Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.