Grade V - HIPE Clinical Coder

Position: Grade V - HIPE Clinical Coder

Contract: Permanent

Hours: Part Time – 17.5hrs per week onsite

Salary range: Healthcare Consolidated pay-scale 01st of August 2025

(Positioning on the salary scale will be dependant on Public sector experience)

Reporting to: The Chief Operations Officer

This campaign is confined to staff who are currently employed by the HSE, TUSLA, other statutory health agencies*, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004 as per Workplace Relations Commission agreement -161867

It is important to note that this campaign can be closed early should there be a high volume of candidates.

SCOPE:

The main role of the Grade V Clinical Coder is to review charts on discharge, extract relevant demographic, clinical and administrative data and information from the medical records. Other duties relevant to the post along with the retrieval of charts to meet monthly deadlines set by the DoHC, HSE and HPO.

Essential Criteria:

• Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section

38 of the Health Act 2004.

• Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish1.

• Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination.

• Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction.

• Have completed the Clinical Coding Certification Professional Level 6 (CPD) training course with HPO/TUD.

• Health Information/Medical Records Management Procedures.

• Minimum of 3 years previous relevant Clinical Administrative or front-line experience.

• Experience working with computer systems.

• Experience working Clinical Coding/ Medical Records/ Patient Services.

• Familiarity with all aspects ICD-10-AM coding education & standards.

• Experience working with multi-disciplinary team.

• Demonstrate depth and breadth of administrative experience with a and Patient Records as relevant to the role.

• Good understanding of Medical Terminology/Medical Abbreviations.

Principle Duties and Responsibilities:

• On discharge, review of the patient’s medical record to extract information.

• Following established protocols for coding, assign diagnostic and operative codes for the listed diagnoses, procedures, and complications.

• Input of coded information onto the HIPE Portal software.

• Support Management in the day to day functions as required.

• Clinical code at ward level as required and work as part of a multidisciplinary team.

• Run encoded reports on a daily basis.

• Pull and track charts for coding when required.

• Correct data returned from the HPO as required.

• Liaise with the Manager regularly and other Clerical Administration or Health Care Professionals as required.

• Become familiar with procedures for down loading of administrative details from the PAS and perform these duties if required.

• Become familiar with procedures for exporting data to the HPO and perform these duties if required.

• Be familiar with all Hospital Databases relevant to clinical coding of a patients record. Be familiar with data entry on the Patient Administration System and/or other hospital databases if required.

• Responsible for data quality and with Data Entry Rules.

• PICQ (Performance Indicators for Coding Quality)

• Run Checker on HIPE Portal especially before monthly export

• When necessary carry out task of compiling and completion of HIPE reports.

• Work on the quality control of HIPE data returns.

• Regular communication with the HPO office in connection with diagnoses/ procedures in the ICD-10-AM classification or any coding queries that may arise.

• Any other duties appropriate to this position, which may arise.

Health

• A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Character

• Each candidate for and any person holding the office must be of good character.

Health & Safety

• These duties must be performed in accordance with the hospital health and safety policy. In carrying out these duties the employee must ensure that effective safety procedures are in place to comply with the Health, Safety and Welfare at Work Act. Staff must carry out their duties in a safe and responsible manner in line with the Hospital Policy as set out in the appropriate department’s safety statement, which must be read and understood.

Professional Knowledge and Experience

• Demonstrate a level of computer literacy including Microsoft Office

• Demonstrate experience including in a healthcare setting

• Demonstrate ability to develop own professional knowledge and expertise

• Demonstrate knowledge of relevant legislation, regulations, guidelines

Planning and Organisation Skills

• Excellent organisational and time management skills, including prioritisation of work to meet objectives within agreed timeframes and achieve quality results.

• Demonstrate showing strong emphasis on producing work of a high standard.

• Demonstrate ability to manage deadlines and effectively handle multiple tasks.

• Demonstrate the ability to work successfully in high pressure situations.

• Demonstrate flexibility, adaptability and openness to working effectively in a changing environment.

Teamwork

• Demonstrate the ability to work constructively as part of a team.

• Personally, motivated and have the ability to empower and motivate others.

• Enjoys working as part of a team and be able to demonstrate the qualities that make a good team player.

Communication Skills and Interpersonal Skills.

• Demonstrate a strong quality and confidentiality focus and an understanding of the importance of same.

• Excellent communication skills and ability to liaise and work well with a broad range of disciplines at all levels.

The above Role Profile is not intended to be a comprehensive list of all duties involved and consequently the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. This Role profile will be subject to review in light of changing circumstances. Garda Clearance Arrangements have been introduced, on a national level, for the provision of Garda Clearance in respect of candidates for employment in areas of the Health Services, where it is envisaged that potential employees would have substantial access to children or vulnerable individuals. Each candidate will be required to complete a Garda Clearance form