We are seeking a Personal Assistant (PA) to join our Insurance team who act for leading domestic and international clients. This role offers an exciting opportunity for the right candidate to work with a busy and approachable team, alongside other PAs in Ireland’s leading law firm.
The PA will be responsible for providing an end-to-end secretarial service. This is an ideal role for a high organised and enthusiastic PA who enjoys working with a broad spectrum of people across an organisation.
About this Opportunity
This role will include:
- Taking ownership of monthly invoicing ensuring accurate compliance with client requirements
- Liaising with clients on invoicing queries and outstanding invoices with Credit Control team
- Assisting with client on-boarding procedures and processes, arranging Letters of Engagement and maintaining e-files
- Accurate typing and production of emails and documents from dictations and mark ups
- Managing travel arrangements and accommodation requirements for partners and other team members
- Supporting business development administration including internal and external committees
- Extensive diary and email management including proactively monitoring and taking action where needed
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant document management systems (i.e. iManage platform)
- Collaborating/liaising with team lawyers and PAs, collaborating with cross-departmental teams
- Arranging MS Teams/Zoom conference calls set-up
- Managing expenses on behalf of allocated staff
- Creating and coordinating PowerPoint presentations
- Working with IT Team for arranging meetings and seminars
- Managing and maintaining Client Relationship management system
Requirements
The ideal candidate will have:
- A minimum of 5 years’ experience as a PA supporting senior staff in a professional services environment
- Advanced working knowledge of MS Office including PowerPoint and excel with ability to deliver high quality, accurate work
- A post-leaving certificate qualification e.g. a diploma/certificate in secretarial studies however, relevant work experience will be considered in lieu
- A high level of integrity, discretion, and trust with confidential information
- Adaptable approach to work, and proven ability to work unsupervised as part of a team
- Highly organised with exceptional attention to detail
- Desire and ability to work as part of a PA team supporting partners and others
Benefits
- A competitive remuneration package
- Pension and health insurance contribution, wellbeing contribution, life assurance, complimentary conveyancing allowance, subsidised gym, restaurant and coffee shop.
- Hybrid working policy
A&L Goodbody (ALG) is a leading Irish law firm with five international offices in Dublin, Belfast, London, New York and San Francisco. There are currently 120 partners and over 900 employees. The strong international and domestic business community in Ireland forms a valuable part of the ALG client base. ALG is incredibly proud to be recognised as the leading Irish law firm in the Chambers and Partners Europe 2024 Guide with the highest number of Band 1 practice area rankings. ALG is also ranked as a 'top tier' law firm in The Legal 500 EMEA Guide 2024 and the IFLR1000 Guide 2024. The firm is consistently ranked number one in the Irish market and on a European level.
A sample of other recent notable awards include:
- Awarded the prestigious Company of the Year award at the National Diversity & Inclusion Awards 2025 hosted by the Irish Centre for Diversity
- Recognised by Mergermarket as the #1 M&A legal advisor in Ireland by deal volume for 2024
- Winner of the Best Client Service Award by the Lawyer European Awards
- Future of Legal Services Innovation Award winners 2024
- Awarded the Investors in Diversity Silver Mark in 2024 by the Irish Centre for Diversity
- Most Popular Graduate Recruiter in Law 2024 by GradIreland (for 13 consecutive years)
- Law firm of the year - Republic of Ireland 2023 at The Lawyer European Awards
- Irish Law Firm of the Year 2023 at the Chambers Europe Awards
- One of the top 50 most innovative law firms in Europe 2023 by the Financial Times
- Best client support 2023 by the Managing Partners Forum Business Working Responsibly Mark 2023
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ALG has a reputation for leading the way in continuously developing its service to clients and internally to its business. This is delivered through the use of new processes, ways of working, innovative use of technology and marketing-leading business service teams.
Accessibility
If you require any accommodation during the recruitment process, please contact us and we will work with you to ensure the best possible candidate experience.
We value a diverse and inclusive workforce and are an equal opportunities employer.
For further information please visit www.algoodbody.com
