Location: Galway (Office Based)
Company: Sound to Light
Industry: Events & Production
Employment Type: Full-time
About Us:
At Sound to Light, we’re not just an events production company — we’re storytellers, designers, and technical experts passionate about bringing events to life. With decades of experience delivering high-end AV, staging, and production services, we thrive in the fast paced, high-stakes world of live events. Whether it's a corporate conference, awards night, or product launch, we make it unforgettable.
The Role:
We’re on the lookout for an Office Administration Assistant to join our dynamic team. This
role is ideal for someone who thrives in a fast-moving environment, is highly organised, and enjoys supporting multiple teams to ensure the smooth delivery of exceptional events.
Key Responsibilities:
● Client Content Management: Organise and collect content and collateral from
clients in advance of events; upload and manage files on our shared drive.
● Venue Liaison: Communicate with event venues regarding access times, delivery
schedules, and logistical requirements.
● Pre-Production Support: Assist Account Managers by completing and updating pre-
production documents; circulate these to internal teams and clients.
● Health & Safety Coordination: Prepare event-specific method statements and health
and safety documentation tailored to each venue and event.
● Reception: Answer and direct incoming phone calls and respond to email enquiries.
● Accommodation: Coordinate and book accommodation for the team
● Crew Booking: Assign and book crew members for various projects and operational
needs.
● Support: Provide general administrative support to the office team
What We’re Looking For:
● A highly organised and detail-oriented individual
● A proven team player who can collaborate across departments
● Adaptable and comfortable with shifting priorities in a high-energy environment
● Excellent written and verbal communication skills
● Proficient in Microsoft Office / Google Workspace; familiarity with cloud storage and
shared drives a plus
● Previous experience in an office environment is a bonus, but not essential
Why Join Sound to Light?
● Be part of a passionate, creative, and collaborative team
● Work on high-profile events with leading brands and organisations
● Gain hands-on experience in Ireland’s vibrant events industry
● Opportunities for growth and professional development
Job Type: Full-time
Pay: €25,400.00-€30,000.00 per year
Benefits:
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
