The role:
To support the engineering and wider project teams by managing documentation processes and maintaining up-to-date training records, ensuring compliance across all relevant systems.
Main duties and Responsibilities:
The main duties and responsibilities of the Site Administrator are outlined as follows:
Work closely with engineers and other staff to gather and compile project-related paperwork.
Scan, file, and upload documentation to the appropriate folders and systems.
Maintain and update employee training records.
Update the company’s training matrix on a weekly basis.
Conduct regular spot checks on the training matrix to ensure accuracy and compliance.
Distribution of project documentation received from external sources to the relevant team members.
Report to project teams on non-compliance to company procedures.
Maintain confidentiality around sensitive documents
Other duties as assigned.
Knowledge, Skills and Experience:
The prior knowledge, skills and experience required of the Site Administrator are outlined as follows:
Proven experience of using existing web-based information management systems.
Good working knowledge of Microsoft Office (particularly Excel).
QualificationinorpreviousexperienceofInformationManagement,OfficeAdministration or similar field is desirable though not essential as training will be provided to the right individual.
2 yearsminimumexperienceinDocumentationorInformationmanagement,ideallywithin the construction industry.
Strong attention to detail and organizational skills.
Ability to manage time effectively and meet deadlines.
Good communication and teamwork skills.
What we offer you:
The opportunity to join an ambitious and growing organization.
Competitive base salary.
Monday to Friday working week, finishing early on Fridays.
22 days annual leave plus ten bank holidays.
Access to EAP–24/7,365days confidential employee counselling service,free for employees and their families.
About Glanua:
Glanua is an industry leader in providing innovative and sustainable engineering solutions to design, build, operate and maintain critical water and wastewater infrastructure across Ireland and the UK. We are a trusted provider to the municipal and industrial sector where our clients include Ireland and the UK’s largest water utilities, Uisce Éireann (formally Irish Water), Thames Water, Yorkshire Water and Affinity Water.
Glanua is passionate about solving today’s environmental challenges and delivering a decarbonised and sustainable world. We know that to build successful creative teams we need a diverse workforce that can deliver new innovative ways of thinking. We provide an environment where you will have the freedom to develop and grow to your full potential. We champion our core values and uphold the highest standards of Safety and Well-being, Innovation, Integrity, Collaboration, Courage, Agility, Accountability, Diversity and Inclusion in everything we do.
We have a talented team of 600+ people across Ireland and the UK and are rapidly expanding our workforce across several disciplines to meet our ambitious growth plans.
Glanua is an equal opportunities employer.
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