What this Job Entails:
The Supply Chain Purchasing Analyst will perform activities related to the purchasing of materials, equipment and services for internal company use. Reviews purchase requests for completeness and compliance with company requirements; negotiates with vendors and approves purchases of authorized amounts or size. Maintains and updates purchasing orders, systems, order trackers (sheet), and documentation. Monitors the cost, schedule and performance metrics of contracts and subcontracts.
Scope:
Applies company policies and procedures to resolve a variety of issues
Works on problems of moderate scope
Receives general instructions on routine work and detailed instructions on new projects
Your Roles and Responsibilities:
Prepare quotes for internal stakeholders and equipment suppliers
Create an Approved Supplier List (ASL)
Participate in establishing and verifying equipment supplier sourcing rules
Obtain equipment supplier information as needed
Generate purchasing reports and send to appropriate internal stakeholders
Report past due equipment orders to internal purchasing team
Engage in managing and monitoring equipment supplier Purchase Orders (POs) funding and creation
Participate in review and completing equipment supplier POs dropped by Advance Supply Chain Planner (ASCP) system
Coordinate with the planning team and suppliers to ensure sufficient stock levels at the regional supplier hubs to satisfy forecasted demand
Send POs to equipment suppliers
Update POs with equipment supplier promise dates
Follow up with equipment suppliers on past due orders
Request material tracking information from equipment suppliers as needed
Coordinate with suppliers , logistics agents or ISP’s to resolve equipment receiving issues
Coordinate with Accounts Payable (AP) team to resolve invoicing issues with equipment suppliers
Respond to and resolve assigned tickets
Report and document purchasing activities for stakeholders
Prepare weekly or monthly report and documentation of past due orders for purchasing team on executed POs Weekly or monthly reports of POs after reviewing spend
Deliver new or updated POs for equipment supplier with promised delivery dates
Prepare documentation of materials tracking information from equipment suppliers
Resolve tickets in system on AP team invoicing issues
Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position
Required Qualifications/Skills:
Bachelor’s degree (B.S/B.A) from four-college or university and 2 to 5 years’ related experience and/or training; or equivalent combination of education and experience
Builds productive internal and external working relationships
Exercises judgment within defined procedures and practices to determine appropriate action
Working knowledge of procurement/purchasing/logistics
Ability to work with technical and non-technical teams in enterprise level environment
Excellent documentation, writing, organization and verbal communication skills
Working knowledge of familiarity with MS Excel/Google Docs
Excellent multi-tasking skills and ability to adapt to rapidly changing development projects
Capable of managing high pressure, short timelines and willingness to be flexible
Highly collaborative with team members
Must have excellent critical thinking skills
Should be resourceful and proactive when problem solving
Knowledge of logistics terms
Preferred Qualifications:
Previous experience with the LATAM region, particularly Brazil. The local tax and customs procedures can be quite intricate, and that kind of expertise would be essential.
Physical Demand & Work Environment:
Must have the ability to perform office-related tasks which may include prolonged sitting or standing
Must have the ability to move from place to place within an office environment
Must be able to use a computer
Must have the ability to communicate effectively
Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers
