Accounts Receivable Manager

Location: Ireland (with responsibility for Ireland, Cyprus, and UK operations)

Reports To: Head of Finance

About Us

At BidX1, we're changing the way property is bought and sold.

We’re disruptors – BidX1’s digital platform connects users across the globe with real estate opportunities in five markets and enables them to complete the entire purchase online using technology developed in Dublin.

We’re high-growth – BidX1 held the first online auctions in Ireland in 2015 and by 2019, we had launched operations in Spain, Cyprus, the UK and South Africa. We’ve sold more than 14,000 properties to date, raising more than €3 billion, with bidders from more than 60 countries.

We’re sustainable – BidX1 has been carbon neutral since 2019, joined the UN Global Compact in 2021, and submitted our first report to the Carbon Disclosure Project in 2022.

We’re good at what we do – BidX1 has been recognised by Deloitte as a ‘Best Managed Company’, received backing from Enterprise Ireland, and won numerous awards including a KPMG Property Excellence Award, an Irish Times Innovation Award, and an Estates Gazette Tech Award.

But that’s enough about us – we’d like to meet you!

Role Overview:

The Accounts Receivable Manager will be responsible for managing and overseeing all aspects of debtors and collections across Ireland, Cyprus, and the UK, ensuring timely and accurate invoicing, effective debt recovery, and robust reporting. The role also includes additional accounting support and purchasing responsibilities, particularly in working with insurance brokers on the renewal and administration of the company’s local and group insurance policies.

This position plays a key role in maintaining strong cash flow, safeguarding company revenue, and ensuring compliance with internal processes and external regulatory requirements.

Key Responsibilities:

Accounts Receivable & Collections

• Lead and manage debtor collections across Ireland and Cyprus; oversee UK collections, intervening when required.
• Proactively chase outstanding balances, manage deposit collections, and follow up on overdue accounts.
• Ensure all debtor interactions are logged in the CRM, maintaining accurate and up-to-date records.
• Run and reconcile debtor reports, including detailed Ireland and comprehensive group reports.
• Manage monthly bad debt provision calculations and reporting for Ireland and Cyprus.

Sales & Invoicing Administration

• Pre-auction:
  • Manage re-offered properties with outstanding balances.
  • Oversee private client accounts, ensuring agreements are signed and fees paid.
  • Confirm Anti-Money Laundering (AML) documentation received (Ireland only).
  • Manage joint agent arrangements, confirming agreements and fees (Ireland only).
• During auction:
  • Manage reopened properties and ensure accurate invoicing.
• Post-auction:
  • Run invoicing reports, verify details, and issue invoices and statements.
  • Monitor properties auctioned outside main auction days and update records accordingly.
  • Manage deposit collections and receipts (Cyprus: Financial Institution deposits; Ireland: direct collections).
  • Process balance of deposit receipts and issue as requested.

Valuations Invoicing

• Oversee valuations invoicing for Cyprus, including specific client requirements and online postings.

Reporting & Analysis

• Prepare, review, and distribute debtor and collection reports for Ireland, Cyprus, and the UK.

• Maintain & update KPI and invoicing reports with specific oversight for Cyprus operation
• Assist with monthly updates and financial analysis for senior management.

Insurance Policy Management - Adhoc

• Act as the primary contact for annual insurance renewals for local and group policies.
• Liaise with insurance brokers to gather quotations, negotiate terms, and ensure timely renewal.
• Maintain up-to-date insurance documentation and ensure coverage aligns with business needs.
• Assist in insurance-related claims administration when required.

Other Accounting & Purchasing Duties

• Oversee Cyprus payment and bank management, including deposit transfers and payment approvals.
• Assist with external audits and regulatory inquiries (e.g., PSRA).
• Support purchasing activities related to insurance, ensuring value for money and compliance.

Key Skills & Competencies:

• Strong accounts receivable and collections experience across multiple jurisdictions.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong interpersonal skills for liaising with clients, colleagues, and external partners (including insurance brokers).
• High attention to detail and accuracy in financial processing.
• Proficiency in accounting and CRM systems (AIQ experience desirable).
• Strong reporting and analytical skills.

Qualifications & Experience:

• 5+ years’ experience in accounts receivable management or a senior credit control role.
• Experience in multi-jurisdictional AR processes (Ireland, UK, Cyprus preferred).
• Prior exposure to insurance policy renewal, accounting & purchasing processes beneficial.
• Experience in the property, auctioneering, or related sector advantageous.