Document & Tender Administrator

Kelsius manufactures, distributes, and maintains a system that wirelessly and automatically monitors the temperature and safety of all food products, both hot and cold, as well as medicines, blood samples and other temperature-sensitive pharmaceutical materials.

Kelsius improves HACCP compliance, saving time, reducing risk, and providing information at your fingertips. HACCP – (Hazard Analysis and Critical Control Point) - is a systematic approach to identifying and controlling hazards that could pose a danger to the preparation of safe food or medicines.

Kelsius is recruiting for the role of Document & Tender Administrator to join the Quality Team, reporting to the Quality manager.

The Document & Tender Administrator will manage and maintain records related to sales tenders and quality supplier questionnaires.

With input from various stakeholders the Document & Tender Administrator will be responsible for building and maintaining an effective content repository, completing customer questionnaires, completing tender applications etc.

Key Responsibilities:

• Work closely with internal teams, including Quality, Sales, Product Management, Support and others to gather any input required.
• Document verification.
• Build and maintain an effective content repository using AI.
• Completion of customer questionnaires.
• Completion of tender applications.
• Completion of other applications.
• Maintain electronic copies of completed documents.
• Lead the ESG committee and submit annual ESG applications.

Skills & Experience Required:

• Previous experience in a similar role.
• A third-level qualification, such as a degree in Business or Project Management would be an advantage.
• Have strong organisational skills and demonstrate excellent attention to detail.
• Have an excellent telephone manner and communication skills.
• Have the ability to produce written reports and documentation.
• Proficiency in Microsoft Office.
• Highly driven with enthusiasm to meet targets and to cope under demanding pressure.
• Self-motivated, flexible, and adaptable.
• Ability to work both independently and as part of a team.
• Ability to learn as you go and develop quickly.
• Strong time management skills, with the demonstrated ability to handle multiple clients, projects and priorities simultaneously

Our mission is to make the world safer for consumers of food and medicine.

This is an on-site role based at our head office in Gweedore, Co. Donegal. Candidates must reside within commutable distance to our office and have the right to work in Ireland.

At Kelsius we are an equal opportunity employer. We attract and retain the best qualified individuals available, without regard to race/ethnicity, religion, gender, sexual orientation, age or disability. Kelsius is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

Job Types: Full-time, Permanent

Benefits:

• Bike to work scheme
• On-site parking
• Sick pay

Ability to commute/relocate:

• Ardnagappary, Gweedore, CO. Donegal: reliably commute or plan to relocate before starting work (preferred)

Education:

• Advanced/Higher Certificate (preferred)

Experience:

• documentation administration: 1 year (preferred)

Work Location: In person