IRFU Performance Department Administrator

The IRFU are inviting applications for the role of IRFU Performance Department Administrator .

The successful candidate will provide high-quality administrative and logistical support to the IRFU Performance Department, specifically assisting the Performance Director, Head of Women’s Performance & Pathways, and the Head of Elite Player Development (Men’s).

The position is being offered on a full time, 2 year fixed term contract basis. The role is based at the IRFU High Performance Centre, Sport Ireland Campus, Dublin 15.

The closing date for applications is strictly 4pm Friday 29th August 2025.

The IRFU is an equal opportunities employer.

POST TITLE: Performance Department Administrator

ROLE SUMMARY: The Performance Department Administrator provides high-quality administrative and logistical support to the IRFU Performance Department, specifically assisting the Performance Director, Head of Women’s Performance & Pathways, and the Head of Elite Player Development (Men’s). This role ensures the efficient day-to-day functioning of key performance programs by managing operations, documentation, communications, and logistics, with a specific focus on reducing the administrative burden on strategic leaders within the Performance Department.

REPORTING TO:

• Operational & Functional: Performance Director, IRFU, Head of Women’s Performance & Pathways, and the Head of Elite Player Development.

KEY WORKING RELATIONSHIPS:

• Head of Women’s Performance & Pathways
• Head of Elite Player Development (Men’s)
• Head of Performance Development
• Team Services and Logistics Staff
• HR, Finance, and Contracts Teams

KEY RESPONSIBILITIES:

1. Administrative Support

• Manage calendars, schedule meetings and provide day to day administrative support to PD, HoWPP & HoEPD
• Work with the Head of Performance Development to ensure alignment between operational delivery and strategic priorities, acting as the primary administrative and logistical support resource for the department.
• First point of contact for administrative queries from performance staff.
• Minute taking – concise and accurate performance department meeting notes
• Process and track all expense claims from staff and players.

2. Operational & Logistical Planning

• Support the coordination of training camps, national camps, and competition logistics across men’s and women’s pathways in conjunction with respective Team Managers.

3. Financial & Budget Tracking

• Maintain accurate records of financial transactions, including invoice payments and staff/player expenses.

• Facilitate and support the effective management of the high-performance budget by overseeing purchase order creation and approval, ensuring correct budget allocation.

4. Communication & Coordination

• Work collaboratively with Performance Director, Head of Women’s Performance & Pathways & Head of Elite Player Development to ensure all operational aspects of programs run smoothly.
• Ensure the secure management of confidential data, including athlete files, contractual documents, and selection-related communications

PERSON SPECIFICATION:

Essential Skills & Experience

• Proven administrative experience in a high-performance or fast-paced environment, ideally within sport.
• Exceptional organisational skills, with the ability to manage multiple calendars, coordinate logistics, and prioritise tasks effectively.
• Familiarity with high-performance planning cycles, including camps, competitions, and athlete support services.
• Strong attention to detail, particularly in minute-taking, expense tracking, and document management.
• Excellent communication skills, both written and verbal, with the ability to liaise professionally across departments and with external stakeholders.
• Experience supporting senior leadership or strategic roles.
• High level of discretion and confidentiality, especially when handling sensitive performance data, contracts, and athlete information.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with shared platforms such as OneDrive or SharePoint.
• Experience in financial administration, including invoice processing, budget tracking, and purchase order management.
• Ability to work independently and as part of a team, with a proactive and solution-focused mindset.

Desirable Skills & Experience

• Experience working within a sports performance or athlete development environment.
• Understanding of governance and compliance in a sporting context.
• Knowledge of IRFU structures, or experience working within a national governing body or similar organisation.

PERFORMANCE INDICATORS:

• Reduced administrative workload for Performance Director, Head of Women’s Performance & Pathways, and the Head of Elite Player Development (Men’s)
• Effective stakeholder management
• Adherence to budgetary controls and administrative deadlines.
• Effective communication and logistical execution for all supported programs.
• Timely and accurate completion of operational tasks.

The successful candidate must be eligible to live and work in Ireland.

Salary for this role is depending on experience.

Our benefits include:

• 22 days basic annual leave entitlement
• Employer pension contribution after 1 years service
• Family friendly policies
• Health insurance from 1st day
• Birthday leave
• Education assistance Programme
• IRFU Group Scheme – discounts from brands and retailers
• Wellness initiatives, including self care leave
• Bike to work scheme

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