Office Administrator

Your mission

Job description
Working in a busy office environment, you will work within an administration team which is responsible for:

• Answering phone calls and arranging appointments
• Dealing with incoming and outgoing mail
• Managing email queries and appointment requests
• Responding to client requests
• Writing letters or recording medical notes
• Filing and typing up reports
• Scheduling off-site clinics
• Supports physician staff by representing physicians
• Providing personal assistant support to medical staff
• Arrange referrals; billing patients and third-party payers;
• Maintaining office files and patient records.
• Maintain office supplies inventory by checking stock; anticipating needs; placing and expediting orders; verifying receipt.
• Keep office equipment operating by following operating instructions; troubleshooting breakdowns; maintaining supplies; performing preventive maintenance; calling for repairs.
• Maintain quality results by following and enforcing standards.
• Enhances physician office reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Your profile

Essential Experience Includes:

• Previous administrative experience
• Customer service & verbal communication skills
• Excellent IT skills (Word, Excel et al)
• Organised with strong time management skills
• Good report writing skills
• Excellent telephone manner
• Strong typing
• Business acumen
• Works well within a team environment

Why us?

Benefits
This role is Monday – Friday with an attractive set of benefits including;

• Additional annual leave days
• Bike to work scheme
• Company events
• Company pension
• Sick pay

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

About us

Medmark is a leading national provider of occupational health. With offices in Dublin, Cork, Limerick, Galway, Sligo and Waterford we provide occupational health and medical services throughout Ireland to diverse clients, from sole traders, through small/medium enterprises to large multinationals. Our mission is to help employers create a healthy, safe and productive workplace, and to support individuals in achieving optimal health and well-being.