Office Administrator / Facilities Management Coordinator

About the Role

Wave Electrical Services Ltd. is seeking a proactive and motivated Facilities & Health & Safety Compliance Coordinator to join our expanding team. This is a dynamic role that combines facilities management, health & safety oversight, contract coordination and administration.

Key Responsibilities

· Manage and oversee the coordination of day-to-day facilities management for clients.

· Coordinate and schedule repairs, maintenance, and inspections for clients’ facilities and equipment.

· Oversee vendor relationships and negotiate service contracts to optimise cost-effectiveness.

· Manage budgets related to Maintenance and facilities expenditures.

· Manage Facilities related invoices, purchase orders, and billing through internal systems.

· Maintain accurate records and documentation related to office and facilities management.

· Collaborate with other departments to support their facility and administrative needs.

· Act as the designated Health & Safety Representative for the company.

· Maintain and track health & safety systems, ensuring up-to-date records.

· Monitor and coordinate health & safety training across the organisation.

· Conduct and oversee annual safety audits to ensure compliance.

· Prepare reports, documentation, and compliance records.

· Support general ad-hoc duties as required

Skills & Attributes

· Organised and detail-oriented, with the ability to manage multiple tasks effectively.

· Skilled at multitasking and prioritising tasks efficiently.

· Proactive and adaptable, able to take initiative in a varied role.

· Team player who can also work independently.

· Strong attention to detail with a proactive approach.

Qualifications & Experience

· Previous experience in administration (preferred but not essential).

· Proficient in Microsoft Office Applications – including Excel, Word, and Outlook.

· Knowledge of health and safety regulations.

· Full clean driving license.

Job Type: Full-time

Pay: €25,000.00-€35,000.00 per year

Application question(s):

• Does the candidate have their own mode of transport as our office is not located on a public transport route?

Experience:

• Similar: 2 years (required)

Language:

• English (required)

Work authorisation:

• Ireland (required)

Work Location: In person