Autolease Finance Management Limited trading as Niftibusiness is a joint venture between AIB Plc and Nissan Ireland Limited, providing mobility solutions to Corporate clients. Reporting to the Finance Manager this role will be an integral part of the finance team.
Position Summary:
The Accounts Receivable Specialist is responsible for managing the complete accounts receivable function within a vehicle leasing company. This is a great opportunity for someone looking to take ownership of the day-to-day receivables and collections activities for the company. You will be responsible for invoicing, collections, cash applications, bank reconciliations and maintaining customer account records.
Key Responsibilities:
Invoicing and Billing:
- Generate and issue accurate invoices for vehicle leasing contracts and any associated charges (e.g., maintenance, rentals, fuel).
- Ensure invoices are sent in a timely manner according to agreed internal SLA’s.
- Address any billing inquiries or discrepancies raised by customers within agreed timeframes.
- Escalate any customer queries to other departments within the organisation to get a resolution.
Collections and Payment Follow-Up:
- Monitor aging reports and ensure timely collection of outstanding payments from customers.
- Proactively follow up with customers to ensure payments are made by the due date, including phone calls, emails, or written correspondence.
- Escalate accounts to management and customer success team if payments become significantly overdue.
Cash Application:
- Accurately apply incoming payments to customer accounts.
- Ensure payments are properly matched to invoices and adjustments are made in the accounting system as necessary.
- Resolve any payment discrepancies or issues, including handling overpayments, underpayments and invoice credits.
Account Reconciliation:
- Regularly reconcile accounts receivable records to ensure that all payments are accounted for.
- Investigate and resolve any discrepancies between customer payments and invoices.
- Maintain accurate records of all transactions and provide support for any internal or external audits.
Customer Account Management:
- Maintain up-to-date customer account information, including payment terms, contact details, and credit status.
- Work closely with other departments (sales, customer service, and credit) to ensure customer accounts are properly maintained and accurate.
- Ensure that any customer complaints or payment issues are handled promptly and professionally.
Reporting and Documentation:
- Maintain accurate and organized records of invoices, payments, and communications with customers.
- Prepare regular reports on outstanding balances, aging accounts, and collection progress.
- Assist in monthly and year-end closing processes by ensuring all receivables are accurately accounted for.
- Reconcile the company bank accounts on a daily and monthly basis.
- Participate in month end reconciliations of nominal ledger accounts.
Process Improvement:
- Identify opportunities to streamline accounts receivable processes to improve efficiency and reduce errors.
Education/ Skills/ Experience Required:
- 2+ years of experience in accounts receivable or a similar accounting role, preferably in the vehicle leasing or automotive industry.
- Strong knowledge of accounts receivable processes, including invoicing, collections, and cash application.
- Strong excel experience including pivot tables and vlookups.
- Experience using accounting software
- Excellent attention to detail and organizational skills.
- Strong communication skills, both written and verbal, with the ability to interact professionally with customers.
- Ability to work independently, manage time effectively, and prioritise tasks.
- Any other ad hoc duties as they fall due.
Job Type: Full-time
Pay: €40,000.00-€45,000.00 per year
Benefits:
- Company events
- Company pension
- On-site parking
- Hybrid Working after 6 months.
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Dublin West, CO. Dublin
Job Type: Full-time
Pay: €40,000.00-€45,000.00 per year
Work authorisation:
- Ireland (required)
Work Location: Hybrid remote in Park West Business Park, Dublin 12, CO. Dublin
