Company Overview
Make and Share is a design studio and fabrication workshop located in Ballinakill, Co Laois.
We specialise in designing, fabricating , and installing unique and creative event and activation structures & immersive installations.
Check out www.makeandshare.ie to learn more about what we do.
Role Overview:
We are seeking a proactive and organised Full-Time Business Admin Assistant to join our dynamic team. This role will play a key part in supporting the smooth running of the business by managing administrative tasks, coordinating events, and ensuring the team operates efficiently. You will contribute to maintaining a positive and productive workplace environment.
Key Responsibilities:
Administrative Support
- Process employee expenses and timesheets promptly and accurately.
- Manage supplier invoices, ensuring timely approvals and payments.
- Provide day-to-day administrative assistance to the Company Owner and Director of Operations.
- Assist in maintaining & filing company records and documentation.
- Support with preparing reports and presentations as required.
Bookkeeping & Financial Administration
- Maintain accurate financial records and transactions using Xero and Hubdoc software.
- Responsible for bookkeeping tasks, including reconciliations and expense tracking
Office Management
- Maintain and monitor office supplies, placing orders as needed to ensure the team has what they need to work effectively.
- Keep the office environment organised and running smoothly.
Calendar & Project Admin Coordination
- Manage the company calendar, scheduling meetings, project deadlines, and other important events.
- Organise and coordinate employee events and team-building activities.
Marketing & CRM Management
- Assist with social media posting and basic marketing administration.
- Update and maintain the customer CRM system to ensure accurate records.
- Keep the company’s photo and video library managed and up to date.
- Regularly update and maintain portfolio decks to showcase our latest work.
Research
- Assist in conducting research projects delivering reports on findings.
Qualifications & Skills:
- Proven experience in an business administrative role in a small business/start up environment with a keen interest in varied tasks from processing expenses to posting on social media.
- Bookkeeping & basic marketing/social media experience an advantage
- Proficiency in Xero (or similar accounting/book keeping software) advantage
- Strong organisational skills with exceptional attention to detail.
- Proficiency in Google Workspace (Calendar, Email, Docs, Sheets, Slides etc) and other relevant tools.
- Familiarity with project management software (e.g. ClickUp, Asana, Monday.com) is highly advantageous.
- Ability to handle multiple tasks and prioritise effectively in a fast-paced setting.
- Excellent verbal and written communication skills.
- A proactive and solutions-focused attitude, with the ability to work both independently and collaboratively.
Employment Type: Hybrid, or Onsite - Let us know your preference.
How to Apply:
If you are a highly organised individual with a passion for supporting a fast growing business, we would love to hear from you. Please send your CV and a brief cover letter outlining your experience and why you’d be a great fit for this role.
Please note we do not require the assistance of agencies at this time.
Only those currently resident and with legal authorisation to work in Ireland can be considered.
Job Type: Full-time
Pay: €14.00-€17.00 per hour
Benefits:
- Company events
- Employee assistance program
- On-site parking
- Work from home
Application question(s):
- What are you salary expectations for this role (hourly)?
- Our office is located in the countryside in Ballinakil Co Laois, so own transport will be necessary on days you are working at the office. Do you have access to your own transport?
Experience:
- Administrative: 3 years (preferred)
- marketing admin/social media: 1 year (preferred)
- finance admin/book keeping: 1 year (preferred)
Work authorisation:
- Ireland (required)
Work Location: Hybrid remote in Abbeyleix, CO. Laois
