Job Description
Reporting to the Divisional Director of Property Management the successful candidate will have responsibility for the oversight and operation. The Estate/ Building Manager will be based on site and will have responsibility for the operational and business management of the portfolio of property. Working a 40 hour week, the primary function is to ensure the efficient operations, and maintenance of this high-end portfolio of property. The candidate must maintain a constant awareness of the importance of the clients’ corporate image; the requirement to maintain the relevant accreditations; client on-going ESG goals and targets and ensure all occupier and visitor to the building have a first-class experience
Job Responsibilities
Key responsibilities will include but are not limited to the following:
- Oversee and take responsibility for the overall operations and maintenance management of the common areas
- Oversee all contractor performance, review RAMS and insurance details prior to works commencing.
- Work alongside the Property Manager to drive the delivery of sustainability initiatives and accreditation to align with clients goals and targets.
- Promote energy conservation program.
- Oversee and arrange all Service & Maintenance scheduling with 3rd party contractors
- Supervise and co-ordinate third party contractors attending site and inspect works to ensure H&S protocols and procedures are being adhered to.
- Review, test and organise procedures for safety, fire and evacuation.
- Mitigate insurance claims / report any incidents.
- Carry out emergency procedures in the event of a fire, flood, and break in, accident etc.
- Supervise and co-ordinate third party contractors attending site.
- Ensure that all equipment is maintained and serviced in accordance with the scheduled maintenance plan.
- Inspect all common areas and arrange for remedial repairs.
- Project improvement [BER improvement] oversight and coordination to ensure smooth delivery of project.
- Seek ways to improve the tenant experience , ambience and services.
- Be the direct liaison for tenants for all onsite operations. Build positive relationships with landlords / tenants and contractors.
- Work closely with the Property Manager to set annual service charge budget and track expenditure.
- Keep the Property Manager informed of all developments with respect to operations under their control.
- Client reporting.
- Management of on-site Aramark staff and 3rd party contractors.
- Work closely with representatives of the local authority, statutory bodies and stakeholders
Qualifications
Candidates must possess:
- BMS and LMS experience – solid understanding of HVAC systems, LMS systems and controls.
- Have a good mechanical/electrical knowledge and previous experience and training.
- Have a good knowledge of fire systems, cause and effect, smoke systems, sprinklers.
- Familiarity with the range of common plant and equipment.
- Excellent communication and interpersonal skills and ability to work individually and as part of a team.
- Project co-ordination and oversight experience.
- Able to effectively supervise contractors and members of the public.
- Ability to develop excellent relationships with tenants and clients.
- Ability to maintain detailed on-site records and report to the PM in a clear concise manner.
- Have a good “can do attitude” to work.
- Highly organised and energised.
- Solution driven and a problem solver.
- Ability to manage a team.
