Health and Safety Specialist

Health & Safety Specialist

Reporting to

Facilities Group Manager (with Senior Service Manager projects also)

Contract Type

Permanent

Location

Head Office, Dublin (Hybrid)

Hours

Fulltime - 35 hours per week (Monday-Friday)

Hybrid working, with requirement to travel

1. Scope of Responsibility

This role will involve supporting the continued development and oversight of Health & Safety governance and auditing systems and will require working with multiple stakeholders within the organisation, delivering projects that benefit multiple services and departments.

Strong report writing skills will be required and capacity to review legislative and compliance requirements. The role will require the management of multiple projects and supporting department leads on the delivery of those projects.

Developing new or enhanced training material on Health & Safety and Auditing structures will be required.

Policies and Procedures relating to Health & Safety and Auditing will be developed in conjunction with relevant departments.

2. Key Areas of Responsibility

1) Health and Safety General

• Annual review of Safety Statements and risk assessments to ensure compliance
• Support implementation of fire safety risk assessments in all sites
• Support services and central office staff to enhance understanding and compliance with Health & Safety standards
• Further develop Health & Safety resources for services and offices
• Develop and publish regular internal Health & Safety communication e.g. Health & Safety Theme of the Month
• Undertake other projects related to Health & Safety as required, and support services and offices to understand and implement these
• Ongoing review of Fire Register documents and support services to implement

2) Health & Safety Reporting & Administration

• Further development and review of clear and concise Health & Safety reporting documents in line with changes in legislation and best practice
• Support with Health & Safety compliance reporting including quarterly and annual reports
• Attend and support actions arising from quarterly organisational Health & Safety meetings for ROI and NI
• Manage the internal Health & Safety shared drive

3) Internal Audit

• Carry out internal Health & Safety audits as required
• Further development of robust internal audit processes for Health & Safety and fire safety
• Ensure all audits are in compliance with Health & Safety legislation and best practice
• Development of audit tools and Internal Auditor Group
• Development of overall reports including corrective actions from audits
• Track and trend analysis of audit findings to enable organisational learning
• Development of Audit training material as identified by audits
• Support the implementation of NQSF/QAF and internal audit process in services

4) Legislative

• Support annual Health & Safety legislative reviews
• Develop and implement action plan arising from Legislative reviews
• Support services to be aware of and to implement changes in legislation and best practice

5) Training

• Assist in developing training related to health and safety, as required
• Deliver training in person and/or online in relation to Health and Safety, fire safety, Fire Register

6) Procurement

• Supporting Procurement Manager in relation to Health & Safety specific procurement and legislative requirements
• Work in collaboration with the Procurement Manager and Facilities Department in relation to development of preferred suppliers and reviewing annually

The above list is not exhaustive; additional areas of responsibility may be added over time and flexibility to cover for other staff roles is required from time to time.

3. Person Requirements

• Understanding of the work of Homeless Services
• Essential - Experience of implementing and managing Health & Safety Standards and good knowledge of Health & Safety Legislation
• Knowledge and experience of Quality Standards, in particular NQSF/QAF, or other relevant quality standards will be considered an advantage
• Experience of planning and carrying out audits
• Experience of writing reports and action plans
• Experience of implementing policy and practice to ensure consistency of approach
• Skills with creating content for and/or delivering training desirable
• A Health and Safety qualification is desirable
• Some travel regionally in Ireland and in Northern Ireland is required

Notes

While the line manager is specified above, this does not preclude higher level grades from directing or reviewing work or setting dotted line collaborative working relationships between same or different level positions.

All tasks should be completed in an accurate manner and supported by a clear electronic and hard copy filing system.

WHY WORK FOR US?

Depaul is a cross border charity supporting some of the most marginalised individuals, couples and families experiencing homelessness. Our mission is to end homelessness and change the lives of those affected by it. Would you like to help us to meet our mission?

Our Benefits

Annual Leave Up to 3 years' service: 25 days per year
3 years' up to 5 years' service: 27 days per year
Over 5 years' service: 30 working days per year (Exclusive of bank and statutory holidays)
10 public holidays each year with Good Friday as discretionary day.
Day off and day pay for Christmas Day, St.Stephen's Day, and New Year's Day worked for shift workers.
Non-Shift Workers: Paid day off on public holidays.
Shift Workers: Expected to work on public holidays; receive an additional day of annual leave in lieu.
Non-Rostered Employees: May be entitled to one-fifth of the normal weekly rate of remuneration for the public holiday.

Pension Matched by the employer
Health Assistance Each staff member gets access to a health cash plan so you
can claim money back, up to set limits, on a number of treatments. This includes dental, optical, acupuncture and many more. Your children under 16 are also included on the plan.

Life Assurance Four times salary

Maternity /Adoptive Leave 18 weeks full pay

Paternity Leave 2 weeks full pay

Sick Leave Entitlement to sick pay starting from day 1 with level of entitlement increasing with length of service (subject to policy terms)

Employee Assistance Program EAP is a confidential counselling service that provides support to company employees and their family. It is available 24/7,
365 days a year covering; Counselling, legal advice, financial information, career guidance, life coaching, mediation, health information, cancer support, autism support, infertility and pregnancy loss, elder care support, parent coaching and international employee support.

Learning and Development Depaul’s Vision, Mission and Values course, this involves travel to meet the Depaul International family.
Emerging Leaders, supporting workers that would like to develop their leadership skills and to progress to a management role.
Online learning resources within Depaul’s award nominated online learning platform, Moodle. Mandatory training including, MAPA, Health and Safety,
Child Protection, Fire Safety, and First Aid

Hybrid/Flexible working DePaul support and embrace Flexible Working, including hybrid working and working from home, in line with the DePaul Working Policy (where appropriate and subject to role requirements and location)