Lead Technical Author PDP (Procurement/Construction)

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The Lead Technical Author PDP plays a critical role in developing and managing scope documents by leading the creation of unambiguous, specific, and concise business requirement documents for nominated NEC and suite of contract documents. The role holder ensures alignment with NEC forms, EU Procurement Directives, and Irish National Regulations and laws, thereby eliminating the need for interpretation and reducing the risk of disputes. The Lead Technical Author PDP collaborates closely with subject matter experts to capture and incorporate specialist requirements into the documents, ensuring clarity and relevance to the procurement package.

Principal Accountabilities

• Act as first point of contact for all M400 technical authoring matters related to Directorate’s needs.
• Lead and develop scope documents by driving the creation of unambiguous, specific, and concise business requirement documents for nominated NEC and suite of contract documents, ensuring they are aligned with NEC forms, EU Procurement Directives and Irish National Regulations and laws, and eliminate the need for interpretation, thus reducing risk of disputes.
• Strategically collaborate with subject matter experts to incorporate specialist requirements into the nominated NEC and suite of contract documents, ensuring clarity and relevance to the procurement package.
• Conduct high-level reviews and strategic challenges to align documents with commercial strategies, driving value for money (VfM), and eliminating discrepancies and inconsistencies.
• Oversee the monitoring and reporting of progress to track and forecast document delivery, report on performance, escalate issues as necessary, and support the continual improvement of document processes in line with values and EU Procurement Directives and Irish National Regulations.
• Lead strategic post-contract support by maintaining and updating scope documents, managing complex changes, conducting audits and ensuring alignment with governance and best practices.
• Lead tasks with transparency, communicating timescales to the Technical Author team to ensure contractual time constraints are met.
• Identify training and development processes for procurement personnel in conjunction with Learning & Development.
• Cooperate with colleagues in all matters relating to health and safety, always following safe working procedures.
• Support the Commercial Director in producing Commercial Directorate reports.
• Participate in any progress meetings to discuss documents development plans and progress.
• Act as a role model for vision and values, behaving in ways that align with Ways of Working, and encouraging and supporting others to do the same.
• Take necessary action to protect the confidentiality, integrity, and availability of corporate information, preventing unauthorised disclosure, modification, or destruction, and never knowingly putting information or information systems at risk.
• Perform additional tasks, activities or other duties as may be required or assigned as part of the role.

Experience, Skills and Qualifications

• 10+ years' experience procuring/delivering large value complex programmes, or projects within a programme, in the Government, or an arm’s length body environment using public funding.
• Experience of sponsor / Stakeholder relationship and management experience.
• Experience of management of aspects of NEC3 or NEC4 contracts, and to be able to identify the purpose of the Conditions of Contract, Contract Data 1 & 2.
• Extensive experience in technical writing and documentation management.
• Proven track record of managing and coordinating large-scale documentation projects.
• Strong experience dealing with of NEC contracts and procurement processes.
• Experience in a matrix environment, with high influencing and communication skills.

Skills

• Ability to analyse contractual documentation and apply strategic Commercial thinking.
• Understanding and knowledge of the relevant supply markets and effective application of value for money strategies and solutions.
• Dealing with commercial agreements and legal awareness of contract risks, including experience of drafting complex and bespoke contract terms and commercial principles including supplies, services and framework agreement.
• Ability to expertly compile tender and commercial documents, ensuring constant alignment with project goals.
• Experience building effective collaborative relationships to understand requirements, facilitate others’ understanding and to ensure the requirements can be discussed and met as closely as possible.
• Exceptional problem-solving abilities, and implement strategic efficiencies, solutions and improvements.
• Extensive knowledge of Procurement processes and Legal framework and governance.
• Extensive knowledge of EU Procurement Directives and Irish National Regulations and laws.
• Extensive knowledge of EU Regulation 2016 (S.I. 286/2016).
• Extensive knowledge of Contract Management and Administration.
• Extensive knowledge of Risk and Value Management.
• Extensive knowledge of Change Management.
• Extensive knowledge of Document Management processes and systems.
• Highly competent in Microsoft Office, ability to leverage tools for strategic document management.
• Strong ability to write, document, and maintain technical standards, guidelines, and workflows.
• Meticulous attention to detail and accuracy in all documentation and processes.
• Strong project management skills to oversee the planning, execution, and completion of the project.
• Ability to effectively engage with and manage relationships with various stakeholders, including customers, regulatory bodies, and internal teams.

• A level 8 degree in engineering, construction or a related subject matter or equivalent experience.
• Advanced Diploma in Public Procurement Law (King’s Inns) or equivalent is desirable.

Practicing / Training / Compliance Certification

• A professional qualification such as the Engineers Ireland (IE), Institute of Civil Engineers (ICE), Chartered Institute of Procurement & Supply (CIPS), Royal Institute of Chartered Surveyors (RICS)
• Membership of Institute of Management Consulting, Association of Project Management Project Managers Institute (PMI)

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