Department: Human Resources
Contract: Maternity Leave Cover
Location: 121 St Stephen’s Green Dublin 2
Reporting to: Head of Learning and Development
RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission “To educate, nurture and discover for the benefit of human health”.
For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World University Rankings. We are proud that RCSI ranks fifth in the world for “Good Health and Well- being” in the Times Higher Education #SDG #SDG Impact Rankings 2024. This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health. Our values of Respect, Collaboration, Scholarship and Innovation continue to unite and direct our purpose.
Innovating for a Healthier Future 2023-2027 is RCSI’s new five-year strategic plan. Through it, RCSI will enhance human health by meeting the health workforce needs of society, creating the insights and inventions that drive health improvements, and working in partnership with patients and the public in support of better health and well-being for all. The strategy unites the RCSI community in supporting the UN Sustainable Development Goals – with a particular focus on Goal 3, which targets good health and well-being. More details about RCSI can be found at www.rcsi.ie; in particular.
RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission “To educate, nurture and discover for the benefit of human health”. We seek candidates whose experience to date has prepared them to contribute to our commitment to the “Race Equality Action Plan 2025-2029” at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent.
The Job:
The main objective of the role is to provide on-going coordination support within the Staff Learning and Development function. This role primarily focuses on the coordination and administration of an internal programme of staff training, in a professional, efficient and friendly manner. This role also provides coordination and administrative support for all Inspire activities – RCSI’s Health and Wellbeing programme.
The successful candidate will be highly-motivated, confident, willing to learn, with an excellent work ethic and strong people and communication skills
What we are offering:
This is an ideal opportunity for a HR Coordinator looking to work in a fast paced and dynamic environment. In addition to a competitive salary package we also offer:
- A strong foundation from which to build your HR or L&D career
- Fantastic opportunities to take part in personal development and education through online and classroom based training sessions
- Responsibility for your own projects within the L&D team and as part of the RCSI Health and Wellness programme, Inspire
- As part of the HR team, you will work in a fast-paced and challenging environment while constantly learning and gaining experience.
Principal Duties and Responsibilities
- Schedule ongoing programme of staff development opportunities for both online and in person delivery.
- Maintain and ensure efficient systems for training enrolment, waitlisting, attendance/completion tracking and evaluation records
- Advertise all courses on a variety of internal communications channels including designing and creating accompany visuals to promote training provision
- Liaise with internal and external training providers to ensure smooth day to day running of programmes.
- Manage all L&D related payments and billing queries in a timely manner
- Manage the Staff L&D mailbox
- Administer a range of funding supports arrangements and training reimbursements in partnership with our Finance and Fees teams
- Coordinate a range of health and wellbeing activities and communications through the Inspire programme and the Healthy Campus committee
- Provide a friendly, focused and effective service in responding to both internal and external queries
- Provide administrative support for L&D initiatives as required
- Undertake other projects and duties appropriate to the post as may be assigned to you from time to time
Person Specification
Essential
- Bachelor's Degree in Human Resource Management, Business, or related field
- Proficient in Microsoft Office 365, in particular MS Excel and MS Forms, experience with Virtual Learning Environments such as Moodle and HRIS systems
- Proven record for attention to detail and accuracy in all aspects of work
- Have the ability to work under pressure and on own initiative
- Strong organisational skills, with the ability to manage multiple projects and priorities simultaneously
- Excellent communication and interpersonal skills, adept at building relationships and collaborating effectively with stakeholders at all levels of the organisation
We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application — we’d love to hear from you.
Application Process
Please apply online through the RCSI careers portal on the closing date with your CV and cover letter.
Informal Enquiries:
Informal enquiries are invited in the first instance through Rebecca O’Brien, Human Resources Department (email: [email protected] ). All applications for this post must be made through the career's webpage www.rcsi/careers. Rebecca can arrange for relevant queries on the academic aspects of the role to be addressed by the hiring manager. Please note we do not accept CVs directly.
Employee Benefits
At RCSI, we help care for our people so they can focus on our mission to Educate, nurture and discover for the benefit of human health. RCSI truly goes above and beyond to support its employees, ensuring they have everything they need to thrive both personally and professionally. Here's a glimpse of the fantastic benefit available:
Health and Wellbeing:
- Our Inspire Programme promotes the importance of taking care of both our general health and mental health. Inspire manages the Employee Assistance Programme (EAP) offered through SpectrumLife. Past events held by Inspire have included, workshops on mindfulness practices, yoga, nutritional advice, financial advice on mortgages, pensions & health insurance from leading experts, fitness challenges, baking competitions, weight loss programmes, annual flu vaccination campaign and many more.
- You can also enjoy access to an onsite gym for just €10 per month.
Work –Life Balance:
- Maintaining a healthy work-life balance is crucial for fostering employee well-being, productivity, and overall satisfaction. At RCSI, we offer flexible working arrangements, study leave, and career breaks. In addition to 20 days of annual leave, employees receive an extra 6.5 days of university privilege days, which occur annually around the Christmas and Easter breaks.
Family Benefits:
- RCSI offers enhanced family leave to our working parents with fully paid Maternity, Adoptive, Paternity and Surrogacy Leave. We also offer the first two weeks of Parents leave fully paid for, as well as the option to take Parental Leave until your child is 18 years old. We provide access to Platform 55, a new Parents Platform to support staff before, during, and after becoming a parent. We also offer flexible working, discounted Giraffe crèche services of up to 20% and a Parents and Carers’ Network.
Financial Security:
- Benefit from automatic enrolment in a pension scheme with Willis Towers Watson with the employer contributions increasing with your length of service, Death in Service of up to 4 times your salary, long-term illness and disability income replacement, and free advice on health, motor, and home insurance.
Discounted Services:
- Avail of discounted GP services, Taxsaver commuter tickets, the BiketoWork scheme, free eye tests at the National Optometry Centre, and discounted parking at St. Stephen's Green/RCSI car park.
Recognition:
- At RCSI, we value and recognise the contributions of our staff through various awards and events, such as Long Service recognition, the Vice Chancellor Staff Awards, and through Research Day.
Professional Growth:
- RCSI’s Staff Learning and Development is committed to providing colleagues with opportunities and support to help them reach their full potential and thrive at work. Offerings include a comprehensive programme of staff training, management and leadership development, mentoring, coaching and funding support for further study.
Staff Networks:
- Additionally, we support a range of staff networks, including the Women’s Network, Postdoctoral Staff Network, Parents & Carers’ Network, Project Manager’s Network, LGBTI+ Network, Age Friendly Network etc. These networks help RCSI to foster a sense of community and inclusivity.
Sports and Social Club:
- Engage in a variety of activities such as Yoga, Pilates and a variety of different Fitness classes. Enjoy social evenings, Book Clubs, Summer BBQs and one-off events like the Taste of Dublin, Bloom, Dublin Horse Show and Dublin Zoo. We also have a variety of discount tickets for shows and events through the year.
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