Office Manager (FTC)

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About Everest:
Everest is a global leader in risk management, rooted in a rich, 50+ year heritage of enabling businesses to survive and thrive, and economies to function and flourish. We are underwriters of risk, growth, progress and opportunity. We are a global team focused on disciplined capital allocation and long-term value creation for all stakeholders, who care deeply about our impact on communities and the wider world.

About the Role:

As Office Manager, you’ll take charge of the day-to-day operations and provide essential administrative support to the Everest Reinsurance Company Ireland Dac (ERCID) team. This is a 1-year fixed-term contract to cover maternity leave.

You'll be based in our Dublin office, following a hybrid schedule: four days in the office and the flexibility to work remotely every Friday.

Role & Responsibilities (include but not limited to):

Office Management 

• Meeting & Greeting visitors to the office.

• Managing incoming/outgoing post/ courier services.

• Answering calls when required and liaising with clients and business partners. 

• Issuing and managing access fobs for staff and visitors. 

• Ordering and managing office supplies (including stationery, water, kitchen supplies etc).

• Maintaining the condition of the office and arranging for necessary repairs.

• Maintenance of office machines & appliances (excluding IT). 

• Liaising with Landlord and external contractors and vendors.

• Ad-hoc trouble shooting.

• Managing the office desk booking system, (Zero).

• Work closely with EAs (both in Dublin & Internationally) and Facilities Team. 

Diary management and Administrative Support 

• Preparation for meetings and administrative support when required, including: 

                    - Preparing & reviewing papers and packs for meetings; 

                    - Preparing & reviewing PowerPoint presentations; 

• Planning and assisting with organising conferences, offsites, team and social events. 

• Booking of hotels and flights for CEO via Concur travel system; including preparing travel itineraries, contact details and boarding passes where appropriate. 

• Support with Dublin & Zurich annual ‘Off-Site’ event held in summer. 

• Miscellaneous administrative tasks to support the ERCID team. 

• Assisting with local onboarding of Dublin office staff. 

• Planning and organising meetings; including monthly Management Team & Quarterly Town Halls.  

• Organizing & Managing quarterly Board Meetings, including location, AV set up, admin support, invitations, catering & entertainment for local and international visitors. 

Culture & Social 

• Managing Dublin Culture & Social Team & Planning and organising events and charity days for the Dublin office. 

• Participating in committees on matters relating to culture for example Everest Charitable Outreach & Other ERGs.  

Finance Support & Expense Management 

• Holder of company credit card. 

• Supporting Finance Dept. with monthly invoicing including, signing off ad hoc billing for example taxis, shredding etc. 

• Fully responsible for preparation and submission of expense claims using the Expense Management system (Concur) and reviewing. 

• Support CEO with expenses.

Qualifications:

• Fantastic interpersonal skills, discreet and a confident communicator. 

• A willingness to learn and solve problems and work proactively with minimal supervision. 

• Excellent attention to detail, time management and organisational skills. 

• Co-ordination, planning and organisation skills with the ability to prioritise tasks and adapt to new and changing priorities. 

• Excellent IT skills, proficient in Microsoft Word, PowerPoint, Excel and Adobe Acrobat. 

• Logical and resourceful.

• Ability to manage pressure and conflicting demands. 

What if I don’t meet every requirement? At Everest we are dedicated to building an inclusive and authentic workplace. So, if you are excited about this role but your past experience doesn’t align perfectly with every element in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Please let us know if you need any accommodations throughout the application or interview process.

Our Culture

At Everest, our purpose is to provide the world with protection. We help clients and businesses thrive, fuel global economies, and create sustainable value for our colleagues, shareholders and the communities that we serve. We also pride ourselves on having a unique and inclusive culture which is driven by a unified set of values and behaviors. Click here to learn more about our culture. 

• Our Values are the guiding principles that inform our decisions, actions and behaviors. They are an expression of our culture and an integral part of how we work: Talent. Thoughtful assumption of risk. Execution. Efficiency. Humility. Leadership. Collaboration. Inclusion and Belonging.
• Our Colleague Behaviors define how we operate and interact with each other no matter our location, level or function: Respect everyone. Pursue better. Lead by example. Own our outcomes. Win together.  

All colleagues are held accountable to upholding and supporting our values and behaviors across the company. This includes day to day interactions with fellow colleagues, and the global communities we serve. 

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