The Role
Currently seeking a reliable and experienced part-time Bookkeeper / Finance Administrator to join our team on a part-time basis. This role offers 20 hours per week, with flexibility around the days and times worked for the right candidate.
The ideal candidate will really get what it takes to support the Finance and Sales Operations of an SME to reach the next stage of growth and continued success. The candidate should be extremely organised with meticulous attention to detail and accuracy.
We are seeking an excellent communicator and team player, somebody willing to go the extra mile to get the best results and manage valuable internal and client relationships.
The successful candidate will report to our Finance Manager and work actively with our sales and operations teams.
Who is Spector
Spector was established in 2002 to deliver high quality rapid response IT services to a market that was hungry for a better service. We have always adopted a Win/Win ethos for our staff and clients and truly believe in the power of technology to ignite business success.
Today, our services have evolved to deliver market-leading solutions to cyber security, IT outsourcing and business continuity with a strong focus on IT Risk management.
What is Spector’s Vision?
While our core product is managing business technology, we believe that people come first. We help protect people and businesses technology using cutting edge technologies. This allows our clients to nurture their business and thrive without the fear of cyber-attach or operational downtime.
Whether it is client staff members with a simple issue or a business-critical issue for a CEO, we put ourselves in the shoes of that person and own that issue until the optimal outcome is achieved. It is this clarity of focus that drives our high client retention rates and attracts the right type of customer to us.
Role and Responsibilities
We are looking for a candidate that will fully own the following responsibilities and be able to communicate issues and performance to our Senior Management Team.
- Day to day book-keeping tasks i.e., bank reconciliations, accounts receivable credit control, accounts payable.
- Manage Xero and additional systems / tools for the purpose of day-to-day book-keeping for Customers / Suppliers invoice / statements and performance reporting.
- Aiding with the administrative onboarding of new clients, setting up and collecting Direct Debits etc.
- Work with Operations to ensure billing accuracy.
- End of month invoice / billing process, sending invoices and generating / issuing statements.
- Ensure sales queries are directed to the correct team member.
- First line resolution of finance queries.
- Manage 3rd party supplier invoices and statements.
- Managing 3rd party subscriptions and billing on to clients.
- Liaising with internal and external stakeholders
- Monitoring company / department financial transactions and staff expenses.
- Basic office administration.
- Responsible for maintaining up to date process documentation / how To's for Finance and Admin function.
Key Skills
- Fluent English Speaker.
- A can do, determined attitude and ability to adapt communications style to deal with any client issues that may arise.
- Highly skilled in MS Office – MS Word, strong Excel skills a must.
- IT Savvy. Adept at working with new software and systems
- Excellent analytical, written communication and interpersonal skills.
- Process – oriented with attention to detail.
- Dynamic problem-solving skills.
- Good time management skills.
- Ability to structure work and understand financial KPIs
- Strong commercial sense when dealing with clients
- Be flexible and manage change.
- Highly self-motivated.
- Team player.
Qualifications
- 3rd Level Education.
- At least 3 years of relevant experience in a similar role.
- Experienced bookkeeper, Xero experience an advantage.
- Proven Finance / Customer Support Administration / Client facing experience.
Package
- Salary DoE.
- Hybrid (3 in office / 2 remote working) once fully trained
- Pension contribution
- Company bonus structure based on Company performance
- Educational Support (applicable to role)
This role will suite a candidate who is looking to develop and build on their existing finance and administration skills.
We will provide in depth training on all our core systems and expect the ideal candidate to bring a questioning and improvement mindset to the job.
We are keen on ongoing education, and this could be your perfect opportunity to mix work with further education to achieve your personal goals.
If this sounds like your ideal role and you are looking for a new career, we would love to hear from you.
