Supply Chain Coordinator

1 Basic Function and Scope of Responsibilities:

The Supply Chain Coordinator is the person directly responsible for overseeing and organizing all supply chain, purchasing, and administrative functions across the business using the ERP system. They will oversee the purchasing, receipting and checking of raw materials, dealing with and setting up new suppliers and logistic coordination and support. The position will play a key role managing inventory stock, resolving order problems and generating purchase orders in a timely manner as well as processing all the steps leading to the completion of accounts payable and accounts receivable reconciliation through timely communication with suppliers and clients.

2 Principal Tasks/Responsibilities:

Purchasing:

· Planning & Forecasting

· Purchasing raw materials in a timely manner

· Purchasing of equipment and consumables

· Prepare purchase orders and send order requests to suppliers

· Update records and follow up with vendors to ensure order processing

· Resolve order problems (late or incorrect orders etc.)

· Generating Purchase Orders on the ERP system

· Work closely with sales team on new projects, specifying materials and packaging

· Find and set up new suppliers for required materials

· Negotiate prices with suppliers

· Drive/facilitate cost saving initiatives

· Inform management of any supply chain risks

Administration:

· Key supplier management

· File and organise documents for accounts

· Provide assistance to staff, managers, and senior-level officers as needed

· Create, prepare, and deliver reports to various departments

· Receive and forward communications to different staff and departments

· Perform clerical duties, such as filing, answering phone calls, and responding to emails

Logistics & Inventory management:

· Receipting and checking deliveries using the ERP system

· Coordination of supply chain

· Logistics coordination and support

· Providing pricing on shipping

· Monitor inventory stocks to identify purchasing needs

· Determine items for order/reorder

· Liaise with warehouse staff to ensure all products arrive in good condition

· Act as DGSA for site

· Help facilitate cycle counts

AP/AR:

· Regularly ensure customer data in the accounting system is accurate.

· Cross-reference incoming notices with the Bank statements for reconciliation.

· In the accounting software, post all adjustments / offsets related to credit notes, debit notes, pre-payments, and basic General Ledger transactions.

· Print and review Account Statements for clients and send them to the clients upon request.

· Process credit applications and provide to senior management for authorization as required.

· Complete Direct Transfer Forms and forward to clients upon request.

· Contact accounts who have outstanding amounts over their agreed upon payment terms.

· Receive verified and prepared invoices from purchasing department to match invoice with RPOs in the accounting system.

· Verify accuracy of invoice and enter information into accounting system.

· Create and save AP journal listing and provide to management as required.

· Date and file paid invoices in the accounting software system.

· Trace and research past-due payment requests and provide suppliers with status of payments.

· Process and send out customer invoices

· Process end of month reports

· Prepare weekly cash flow reports

3 Experience Qualifications- Required (R)/Preferred (P):

Specific Experience:

• 3 years of Purchasing and Administration or equivalent (R)
• Knowledge of GMP, ICH and ISO guidelines (P)

General Experience:

• Team-work oriented (P)
• Sense of organization and priorities (R)
• Strong communication (oral and written); Ability to multi-task (R)
• Attention to detail (R)
• Excellent computer skill (R)
• Time-management (R)
• Ability to read and understand instructions (R)
• Customer service- work with suppliers to resolve shipping issues (R)

Job Type: Full-time

Additional pay:

• Bonus pay

Benefits:

• Bike to work scheme
• Company pension
• Employee assistance program
• On-site parking
• Private medical insurance

Schedule:

• Monday to Friday

Application question(s):

• What is your notice period?
• What are your salary expectations?

Work Location: In person