Atlantic Facilities & Maintenance Ltd. is currently recruiting a Facilities Administrator. The role is based in our head office in Swords, Co. Dublin but does have the potential to offer hybrid working from home & office. This is a permanent position that reports directly into the Operations & Helpdesk managers.
Your key responsibilities will include but are not limited to:
- Schedule jobs with in house tradesmen and external sub-contractors
- Provision of Excellent Customer Support to Key Client Accounts
- Co-ordination of works from direct / indirect Customers
- The closure of work requests within SLA and the collating and submission of all associated costs
- Run weekly / monthly reports from our in house system
- Raising and sending out PO’s to in-house engineers & sub-contractors
- Ensure the accurate processing of all paperwork and the ability to manage and own relevant spreadsheets
- Develop efficient & organised work practices enabling the business to carry out their activities in a professional manner
- Provide support to accounts team & book keeping
- Assist finance manager with creditors & debtors
- Experience of working within a fast paced office environment
- Previous facilities / maintenance / construction experience is desirable
- You must be an extremely flexible individual for this role and have excellent interpersonal skills
- Excellent organisation and communication skills
- Ability to complete tasks within defined timeframes.
- Dependable and flexible, able to work independently as well as part of a team
- Ability to multi task and work on own initiative is essential
- Good knowledge of Microsoft office packages is essential
- A good telephone manner & strong communication skills are required as client liaison is critical to this role
- Should be able to demonstrate where you have actively engaged in Emphasising Excellence, Decision Making, utilising Market Knowledge
Candidate Requirements;
Desirable:
Minimum Qualification : Level 1 Certificate
Ability Skills : Computer Literacy,Customer Service
Competency Skills : Decision Making,Priority Planning
Specialising In : Good knowledge of Microsoft office packages is essential
Work Remotely
- No
Job Types: Full-time, Permanent
Benefits:
- Gym membership
- On-site parking
Ability to commute/relocate:
- Swords, County Dublin: reliably commute or plan to relocate before starting work (preferred)
Education:
- Leaving Certificate (required)
Language:
- English (required)
Work Location: In person
Reference ID: Dublin Admin
