Job Title: Office Administrator (Bookkeeping & HR Support)
Location: Malin, Co. Donegal
Company: iMotors (formerly Inishowen Motors)
Job Type: Full-time or Part-time
Salary: Competitive, based on experience
About Us:
iMotors, formerly known as Inishowen Motors, is Donegal’s leading Kia and Nissan dealership. With award-winning sales and aftersales teams, we take pride in delivering top-tier customer service and maintaining high standards across all areas of the business. As we continue to grow, we are seeking an experienced and reliable Office Administrator to join our team in Malin, with responsibilities covering both bookkeeping and HR administration.
About the Role:
This is a key position in our Malin branch, responsible for supporting the smooth running of day-to-day office operations, including financial record keeping, HR support, and general administration. The successful candidate will have strong organisational skills, a good head for numbers, and the ability to manage sensitive HR tasks confidently and discreetly.
Key Responsibilities:Bookkeeping & Finance Support
- Process and reconcile supplier invoices, payments, and receipts
- Assist with bank and nominal ledger reconciliations
- Prepare and track weekly/monthly financial reports
- Support VAT return preparation and submissions
- Monitor petty cash and company credit card usage
- Record vehicle purchase and sales transactions accurately
- Assist external accountants with month-end and year-end requirements
- Help manage FX payments and customs-related tracking (UK operations)
Payroll & HR Administration
- Prepare payroll data and liaise with external payroll provider
- Ensure compliance with PAYE/PRSI and maintain payroll records
- Manage employee files and ensure records are up to date (contracts, holidays, sick leave, etc.)
- Support recruitment, onboarding, and induction processes
- Coordinate employee training and maintain compliance records
- Handle HR-related queries and liaise with management as needed
- Update insurance providers on driver/staff changes
- Track and reconcile employee commissions in coordination with management
Office & Operational Admin
- Manage ordering of office and workshop supplies
- Control stock of administrative resources and manage cost-effectiveness
- Answer incoming calls, emails, and support customer service as required
- Maintain internal filing systems (paper and digital)
- Provide administrative support to senior management and other departments
- Assist with compliance and audit preparation across HR and finance
- Contribute to ongoing improvements in office processes and systems
Key Skills & Experience Required:
- Proven experience in an administrative or bookkeeping role
- Solid understanding of payroll, VAT, and general accounting practices
- Experience with accounting software (e.g., Sage, Surf, or similar)
- Proficiency in Excel and Microsoft Office suite
- Knowledge of Irish employment law and HR procedures
- Strong organisational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to handle confidential information with professionalism and discretion
- Proactive and able to work independently within a busy office
What We Offer:
- Competitive salary based on experience
- A stable, long-term role in a respected local dealership
- Supportive work environment with opportunities for training
- Company pension, employee discounts, sick pay, and company events
- Flexibility for the right candidate (part-time/full-time options)
Job Types: Full-time, Part-time, Permanent
Pay: €28,000.00-€34,000.00 per year
Benefits:
- Bike to work scheme
- Company events
- Company pension
- Employee discount
- On-site parking
- Relocation assistance
- Sick pay
Work Location: In person
