Overview
Post Title:
Clerical Admin Grade IVPost Status:
Specified Purpose
Department
Medical Directorate
Location:
Beaumont Hospital, Dublin 9
Reports to:
Directorate Support Supervisor; with regard to day-to-day operational issues Directorate Support Manager; with regard to overall quality of work, development, and compliance with strategic and operational objectivesHours of work:
Part Time, 17.5 hours per week
Salary:
Appointment will be made on the Grade IV scale (€35,256 - €51,206 - 54,370 LSIs) at a point in line with government pay policy.
Closing date (for applications):
12.00Pm on Friday 22/08/2025
Beaumont Hospital may close this competition early should a sufficient number of applications be received
General Responsibilities:
To carry out the functions of the administrative role as directed by the directorate management team in line with standard operating procedures.
To conduct yourself at all times in a manner in keeping with Beaumont Hospital policies and procedures as well as statutory regulations.
Maintain and update mandatory training compliance.
Responsibilities
Principal Duties:
• Outpatient Clinic Reception • Acquisition and preparation of patient medical records for weekly outpatient clinics (clinic schedule – every Tuesday)• Waiting List Management and appointment scheduling (in line with National Policy for Management of Outpatient Services)• Clinical Transcription/Editing utilising T-Pro digital dictation and transcription package• Telephony duties – manage all incoming calls to the service and follow-up as appropriate• Filing of clinical documentation as per National Guidelines for the management of patient records• Management of Departmental email account• Scanning and transmission of documents in line with GDPR guidelines• Risk Management – monitor own department and service for elements of risk and escalate to management team in a timely manner• Participate in the provision of cover in the event of planned/unplanned absences as part of the Medical Directorate clerical pool and across the wider hospital as required
N.B. The above list not exhaustive and is intended to be merely indicative of the role as it currently stands. The role may need to be adjusted to meet changing needs of healthcare provision within the organization.
Time & Attendance
Work Pattern: 2.5 days per week (Wednesday AM, Thursday, Friday)
Clinic Day: Friday
Target Hours: 17.5 hours per week
Flexi-time (Extended Working Day Roster)
Start Time: between 7:30am – 10am
End time: between 15:30pm – 18:30pm
Qualifications
Selection Criteria
https://www.hse.ie/eng/staff/jobs/eligibility-criteria/ Please ensure to check HSE mandatory criteria.
Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post.
Applications will be assessed on the basis of how well candidates satisfy these criteria.
Mandatory:
Candidates must have at the latest date of application:
- 1. Professional Qualifications, Experience (a) Eligible applicants will be those who on the closing date for the competition: (i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied.
Or (ii) Passed an examination of at least equivalent standard
Or (iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills And (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office based on the skills competencies and knowledge for the post.
Desirable:
Informal enquiries:
deirdrespencer@beaumont.ie